Afghan Social Organization for Women (ASOW) is a non-governmental, non-profit, and non-political Afghan national organization established and registered with the Ministry of Economy in 2020. ASOW works for the development of Afghan society, especially women and children through providing education services, arranging capacity-building programs, imparting vocational skills training, ensuring food security, and emergency relief assistance in times of natural or man-made calamities. ASOW aims to improve the socio-economic condition of women throughout the country by providing necessary assistance and designing programs that will equip them with the right skills to take an active part in the development of society.

Job Brief:

We are seeking a detail-oriented and versatile Admin/Finance Officer to join our team. In this role, you will provide essential administrative and financial support to ensure the smooth operation of our projects and contribute to the overall financial health of our Daikundi regional office. Your responsibilities will encompass a range of tasks, from managing procurement and logistics to maintaining financial records and assisting with budgeting. This is an excellent opportunity for a motivated individual with a strong administrative background and a keen interest in finance.

Responsibilities:

• Prepare and manage administrative, financial, and procurement documents required for project implementation.
• Support the procurement process by maintaining purchasing documentation, collecting quotations, and ensuring quality control of equipment and materials.
• Arrange meetings, workshops, and conferences, handling logistics and coordinating personnel.
• Maintain comprehensive records of office correspondence, files, and inventory of fixed assets.
• Oversee the maintenance of office equipment, including copiers and power generators.
• Monitor and update office stationery, ensuring proper distribution and stock management.
• Ensure compliance with legal obligations, including lease agreements, maintenance contracts, and utility bill payments.
• Maintain a safe and healthy working environment for all staff members, including sanitation and food services.
• Manage stores and stock records, ensuring accuracy and availability of supplies.
• Collaborate with the Finance Manager in financial operations, such as recording daily transactions, preparing financial statements, and processing invoices and taxes.
• Conduct internal audits and participate in financial audits.
• Liaise with external financial institutions, such as the Ministry of Finance and Municipality.
• Maintain records of accounts payable and accounts receivable.
• Update internal systems with financial data.
• Assist with budget preparation and implement financial policies.
• Regularly review financial documents, and identify and rectify any discrepancies.

Admin/Finance Officer

• 4+ years of proven experience in an Admin/Finance Officer Position.
• Solid knowledge of financial and accounting procedures.
• Excellent data analysis and forecasting skills.
• Proficiency in inventory management software and financial software like QuickBooks.
• Advanced MS Excel skills for accurate tracking and reporting.
• Strong analytical and numerical abilities.
• Outstanding organizational, planning, and time management skills.
• Excellent communication and interpersonal abilities.
• Strong ethics with the ability to handle confidential data.
• Reliable and trustworthy.
• Bachelor's degree in business administration, finance, accounting, economics, logistics, or a relevant field.
• Professional qualifications such as CFA, ACCA, or CPA are considered a plus.

Note: Applicants must meet all the listed requirements to be considered for the Admin/Finance Officer position. Please address these requirements in your application materials, including your resume and any additional supporting documents.

ASOW is accepting CVs for the Admin/Finance Officer position. Interested individuals can submit their applications via email to hr@asow.org. Please mention the Vacancy Number in the subject line to be considered for shortlisting. Only shortlisted candidates will be contacted for further follow-up. Please note that prescreening criteria may be applied to expedite the selection process. Kindly understand that participation in screening interviews and additional information requests do not guarantee employment.