| Job Location: | Kabul |
|---|---|
| Nationality: | National |
| Category: | Finance |
| Employment Type: | Full Time |
| Salary: | Based on Organization Salary Scale |
| Vacancy Number: | CARE-AF-1071 |
| No. Of Jobs: | 1 |
| City: | Kabul |
|---|---|
| Organization: | CARE AFGHANISTAN |
| Years of Experience: | 5 Years working experience in relevant field with minimum 2 years in senior managerial position. 2 Years working experience with International NGO in grants unit is must for this position. |
| Contract Duration: | 3-Years |
| Gender: | Male/Female |
| Education: | University graduate, MBA-Accounting/ Finance is preferred |
| Close date: | 2024-11-09 |
CARE is a non-governmental, non-political, non-profit, non-partisan and non-sectarian humanitarian organization, extending its relief and development assistance to those in need. CARE, as an International Confederation of 13 member organizations is one of the world's largest private humanitarian organizations working in more than 90 plus, countries committed to helping communities in the developing world achieve lasting victories over poverty.
To ensure integrity of AIYA (Afghanistan Integrated Youth Activity) project budgeting, accounting and financial monitoring/financial reporting and analysis sectors. The position holder will be responsible for the grant relevant issues of the stated project and he/she will serve as focal point of reporting and fund flows to the consortium partners (subs).
Job Responsibilities:
Oversee the Implementation of the activities (grants prospective) based on the project objectives and annual approved work plan and budget.
Ensure project achievements are according to the project annual work plan.
Prepare and submit monthly and quarterly financial reports to the consortium leads for their review and inputs.
Demonstrate a good teamwork and involve others in decision-making and keep them informed of the grants/finance relevant aspects of the project.
Ensure provision of needed coaching to all project staff in terms of the forecast preparation and realistic budget design.
Hold monthly meetings with the project staffs and guide them on the financial issues.
Solving conflicts when raised (among his/her subordinates) and report to supervisor.
Exchange experience and lessons learn among the staff and consortium partners.
Follow the CARE Afghanistan safety and Security policy and protocols.
Ensure the proper use and maintenance of CARE properties/resources and budget allocations. Be ready for project presentation at any time and for any visitor by keeping the presentation material update.
Keep financial databased updated and report on the variances.
Perform Other task as assigned by supervisor and assist the grant and contract management unit team in other projects (when needed).
Budget and Grants Management
Will be responsible for project budgeting, budget amendment, system entry and documentation with consultation of AIYA management and grands team.
Ensure that CARE Afghanistan and donor’s requirements are considered at all stages of budget including preparation and implementation.
Review each project budget lines and transaction summaries for accuracy and rate of spending.
Interpret project activities and expenses in a narrative format.
Work with Finance and grants team to ensure cooperative agreement information is accurately entered into the accounting information system and bring necessary amendments when required.
Make sure of compliance with donor financial rules and regulations. Maintain and regularly update donor compliance tracker.
Regularly check and track the partner cost share and indirect cost rate and overall project spending of the consortium partners.
Assist the grants and contract management unit in the effective grant management of other projects (When needed and to the possible extend).
Accounting
Review the financial documents, ensure its integrity and make sure that all required information are available and recorded on supporting documents (invoice, contracts etc.) before registering financial transactions into FGMS.
Prepare disbursement, receipts and journal entry vouchers on the basis of approved financial documents and ensure accuracy of costs allocation to projects.
Enter all processed financial transactions into the system (FGMS/People Soft) with accuracy.
Maintain files for all vouchers and other finance department correspondence.
Reconcile project advances and other sub ledgers of the project and takes necessary steps for correction of errors.
Ensure that all CARE Afghanistan and donor financial policies and procedures and Contribution agreement with the donor are respected at all stages of project implementation.
Ensuring adequate filing system and correspondence is in place to support audits and donor requests for information.
Review monthly field expense and reported to AYIA management.
Maintaining up to date AYIA Project receivable/payable position.
Reporting
Prepare monthly, quarterly and annual financial reports.
Monitor budgets vs. expenditure using the budget monitoring tools and inform the Project Management about budget status on a monthly basis or when required.
Responsibilities on Safety and Security, Gender and Inclusion and Safeguarding and Child Protection:
Finance Manager at CARE are expected to adhere to Safety & Security responsibilities, emphasizing team and individual accountability to maintain a safe environment. This includes readiness, compliance, and active engagement to mitigate risks through awareness, reporting, and policy enforcement.
Gender equality and inclusion are fundamental at CARE, promoting equal rights and challenging discriminatory norms to achieve social justice. We foster an inclusive workplace respecting diverse gender identities, abilities, backgrounds, and experiences through dialogue, training, and diversity initiatives. All CARE staff must uphold ethical standards, following codes of conduct to prevent abuse, including sexual harassment, exploitation, and neglect. Regular monitoring ensures accountability to uphold these principles and support our mission of social justice and poverty alleviation.
Safeguarding Responsibilities:
Safety and Security Responsibility:
We all have a responsibility to promote a safe and secure work environment, foster a safety and security culture, and ensure consistent application of, and compliance with, CARE Afghanistan safety and security policies and procedures.
Educatin:
University graduate, MBA-Accounting/ Finance is preferred
Experience:
5 Years working experience in relevant field with minimum 2 years in senior managerial position.
2 Years working experience with International NGO in grants unit is must for this position.
Desired:
Experience with USAID grants
Safeguarding
CARE places human dignity at the center of its relief and development work. At the heart of CARE’s efforts to impact poverty and social justice is its engagement with marginalized communities, and vulnerable adults and children. Vulnerable adults and children are particularly at risk of sexual exploitation and abuse. CARE commits to the protection from sexual harassment, exploitation, and abuse and of vulnerable adults and children, involving CARE Employees and Related Personnel. CARE has a zero tolerance toward sexual exploitation and abuse and child abuse. CARE takes seriously all concerns and complaints about sexual exploitation, harassment and abuse and child abuse involving CARE Employees and Related Personnel
CARE Afghanistan participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we hereby request information from candidate’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the candidate left employment. All CARE Afghanistan’s offers of employment are subject to satisfactory references and appropriate screening checks. By submitting an application, the applicant confirms his/her understanding of these recruitment procedures.