3 days ago

Finance Officer

MEDAIR
108

Position Title: Finance Officer

2025-01-08    Oruzgan     Full Time     108

Job Location: Oruzgan
Nationality: Afghan
Category: Finance
Employment Type: Full Time
Salary: As per organization salary scale
Vacancy Number: Medair_UZG_AFG128
No. Of Jobs: 1
City: Medair Uruzgan Base, including visits to other Medair bases as needed.
Organization: MEDAIR
Years of Experience: At least 4 years of experience would be required for this role.
Contract Duration: End of May 2025 with possibility of extension
Gender: Male
Education: Bachelor in BBA, Finance/Accounting
Close date: 2025-01-08

About MEDAIR:

Medair is an international humanitarian organization established in 1988. Medair has been operating in Afghanistan since 1996 with programs mainly in the Health, Water & Sanitation, and Livelihoods sectors with significant reconstruction activities in remote areas. Current projects are Water & Sanitation, Food Security, & Disaster Risk Reduction.

An Integrated Emergency Response: Medair aims to respond to high levels of food insecurity, malnutrition, and morbidity in Tirinkot district.  The project intends to improve and extend WASH services including water supply infrastructure and hygiene practices to improve outcomes for vulnerable families.

An Integrated Emergency Response: Medair aims to respond to high levels of food insecurity, malnutrition, and morbidity in Uruzgan, which has been significantly affected by drought and conflict conditions. Building upon Medair’s decades of experience in the Central Highlands and Kandahar, the project intends to improve and extend the utilization of lifesaving preventive and curative nutrition and health services by mothers, PLWs, and children U5; to increase access to clean water, to reduce vulnerability to water-related and other preventable diseases, and to improve and increase food security for the most vulnerable families through food voucher distributions.

Job Descriptions:

RESPONSIBILITIES

Technical responsibilities:

  • Safe accounts management.
  • Finance authorisation.
  • Weekly and monthly financial books closing.
  • Assist other department in all financial matters.
  • Financial archive supervision in the locations.
  • Government reports timely submissions (DoE UZG).
  • Implementing robust internal control system.
  • Review tax booking on financial software.

 

General responsibilities:

  • Immediate notification of any suspicion of fraudulent activity amongst staff and external links.
  • Adherence to Medair values and to contribute to the wellbeing of the team as an active member.
  • Adherence to Afghan NGO Law and Tax Law.
  • Adherence to all NRS Regulations and Security Standard Operating Procedures and always maintaining confidentiality.
  • Ensure the finance office and safe are properly locked and secured when the office is closed.

 

Safe accounts management:

  • Cashier duties, timely payment to staff, supplier.
  • Handle petty cash for projects and bases.
  • Accurate entries in accounting software
  • Weekly and monthly cash count & reconciliations
  • Archiving and filing
  • Liaison with cash transfer agent (Hawala)
  • Assist the team in forecasting their cash needs.
  • Submit weekly fund transfer request to Finance Country level.

 

Finance authorisation:

  • Authorises payments up to USD 500.
  • Reviews signatures, coding and supporting documents.

 

Tax:

  • Ensure withholding tax are properly calculated and booked in the financial system.
  • On time submission of withholding tax document to Kabul finance for tax payment

 

Archive:

  • Archive financial document in the location both in soft copy on Box and hard in carton boxes properly labelled.
  • Assist Kabul finance in tracking missing documents.
  • Send all financial document to Kabul office for permeant archive on a semi-annual basis.

 

Government reports timely submissions:

  • DoE 6-month reports: coordinates different parties to ensure timely submission.
  • Any other requested report (at provincial level as well)

 

Monthly closing:

  • Weekly & monthly closing and reconciliation
  • Corrections of Field Connect entries upon finance review feedback and provide justification on unclear expense.
  • Ensures each employee’s labour card is approved on time.

 

General:

  • Contributes to the smooth running of finance department.
  • Learn and utilize all necessary paperwork according to Medair Finance and Logistics procedures. Contribute to good relations between all departments in Medair Afghanistan
  • Ensure good communication to all staff (Kabul and field locations).
  • Any relevant administrative tasks.
  • Liaise daily with the Kabul finance office regarding issues and standard activities.
  • Ensure all payments to suppliers, contractors and project staff are based on approved documents and in line with segregation of duty and signature authorizations policy.
  • Ensure compliance of subbases with Medair financial management policies and procedures and donors.

 

Job Requirements:

Education: Bachelor in BBA, Finance/Accounting is essentialMaster’s degree would be a plus. 

Relevant Experience: At least 4 years of experience would be required for this role / Previous experience working for an NGO and INGO is desirable. 

Languages: Fluent on English, Pashto & Dari with oral and written skills.

Computer: Ease with MS Excel, Word, and outlook is required and experience of archiving on cloud system is desirable.

Organizational capacity: Ability to prioritise and multi-task

Team building:

  • Good communication and interpersonal skills
  • Able to resolve interpersonal tensions peacefully.
  • Able to make decisions within a consultative and supportive framework.
  • Able to motivate others

 

Adaptability: Ability to work independently (minimal supervision) and be able to manage time efficiently to meet deadlines.

Problem solving & initiative: Prompt to take initiative, autonomous decision making, solution-oriented.

Character: Honest and conscientious, dedicated with strong attention to detail, accountable, high work-ethic.

Communication skills: Ability to clearly communicate and willingness to listen.

Submission Guidelines:

Interested applicants should apply and forward their applications through the online JOB APPLICATION FORM which can be found under the submission email. The link should be copied, pasted, and opened on a new page.

Note: Please indicate the position title and vacancy number in your application letter. Applications received after the closing date or without the exact position title and vacancy number will not be given consideration. After submitting the online application, if some applicants do not immediately receive an automatic email from Medair, they shouldn't worry about their submission. When you open the link. please use the dropdown menu and choose the title of the position.

Note 2: Salary and additional monthly benefits in line with the ENC salary scale and regulations. Working hours and leaves per ENC Regulations.

Submission Email:

https://form.123formbuilder.com/5821821/medair-announcement-finance-officer-uzg-128

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