Afg-Chin Oil and Gas Ltd.

1. Invoice Registration and Management:

• Accurately register incoming invoices, ensuring they are recorded in the system promptly and in accordance with company protocols.

• Oversee the circulation, tracking, and recording of invoices to ensure they are processed efficiently and available for review when required.

2. Document Preservation and Archiving:

• Manage the collation, input, and preservation of all accounting documents, ensuring they are securely stored and easily retrievable for future reference.

• Implement and maintain a systematic archiving process to support the company's document management needs.

3. Office Supplies and Equipment Management:

• Handle the reception and issuance of office supplies, ensuring that the finance department is adequately stocked with necessary materials.

• Monitor and maintain the safety and cleanliness of the office, adhering to company standards and safety regulations.

4. Coordination with Audit Personnel:

• Support the auditing process by ensuring all requested documentation is organized and readily available.

5. Administrative Support:

• Perform daily sundry services for the financial department, such as handling correspondence, scheduling meetings, and other administrative tasks.

• Manage the upkeep of various files, ensuring they are current, complete, and correctly filed.

6. Compliance and Safety Responsibilities:

• Ensure that all document handling and storage practices comply with legal and regulatory requirements to maintain the integrity of financial records.
• Promote and uphold office safety measures, contributing to a secure working environment.

7. Task Execution and Reporting:

• Execute tasks assigned by leaders with diligence and professionalism, providing regular updates on the progress of archiving and administrative activities.
• Prepare reports on document control activities, highlighting any issues and suggesting improvements to optimize processes.

Qualifications and Experience:

• Education: A Bachelor's degree in Business Administration, Information Management, or a related field.

• Experience: A minimum of 2-3 years of experience in document control, archiving, or a similar administrative role within a corporate environment.

• Skills:

• Proficiency in document management software and archiving systems.
• Strong organizational skills with a keen attention to detail. • Excellent communication skills, both written and verbal. • Ability to handle confidential information with discretion. • Good problem-solving skills and the ability to work independently.

Language Requirements:

• Proficiency in English is essential for effective communication and documentation. • Proficiency in local languages is required for managing interactions within the local operational

context.

 Competencies:

• Attention to Detail: Ensure accuracy in the recording and archiving of financial documents to maintain comprehensive and error-free records.

• Reliability: Provide consistent support to the finance department by efficiently managing documents and office supplies.

• Integrity: Uphold ethical standards in handling sensitive financial information and maintain strict confidentiality.

• Adaptability: Quickly adapt to changes in document management systems and processes to improve operational efficiency.

• Collaboration: Work closely with finance and audit teams to support seamless financial operations and audits.

Working Conditions:

• Office-based role with standard working hours. • May require occasional overtime during peak auditing periods or special projects.

Why Join Us:

• Be part of a dynamic finance team, contributing to the integrity and efficiency of financial operations in a leading company.

• Gain expertise in document management and archiving, enhancing your career in finance and administrative roles.

• Enjoy a supportive work environment with opportunities for professional growth and development.

Interested applicants (Afghan National) meeting the above qualifications are requested to submit their applications quoting this Vacancy Announcement Number (Afg-Chin-Archiving Controller - 0062-2025) along with their curriculum vitae, cover letter, and copy of National ID (Tazkira) below mentioned email: hr@afgchin.com