SALAM NGO is an international non-profit organization headquartered in Italy, with an indefinite duration. Committed to fostering social solidarity, the organization operates in alignment with the principles of the United Nations Charter and the Charter of Fundamental Rights of the European Union.

The organization specializes in development cooperation, international solidarity, and cultural exchange, with a particular focus on underdeveloped regions. Its initiatives encompass social and health assistance, education and training, cultural preservation, and humanitarian aid. SALAM NGO is devoted to promoting sustainable development, combating xenophobia, and fostering global understanding, striving to make a meaningful and lasting impact on communities worldwide.

The Project Logistic Assistant is responsible to carry out all Logistic/Procurement related duties and responsibilities with direct supervision of project manager.

Job Description:

• Conduct procurement and logistic activities for the project on daily basis according Salam Association’s procurement policies and procedures.
• Process and preparation of files and documents using Salam Association’s formats for Logistic, Admin and Finance requirements.
• Ensure for timely payment of all payments to which request for payment (RFP) is approved and submitted to finance department for payment.
• Being member of purchasing committee member when needed.
• Taking advance for purchasing of required goods/services based on approved PRFs when needed.
• Conduct daily administrative activities of the project.
• Prepare stock book, stock card and inventory list for the project.
• Assist in building and equipment maintenance and repairing whenever required.
• Assist in coordination of support program activities with program activities of the project related administration and logistics required activities.
• Conduct the physical checking of fixed assets on quarterly basis of the project
• Maintain the main office stocks record’s and conduct physical checking of stocks at the end of each month.
• Perform any other related tasks as directed by supervisor.

Job Requirement:

•    Excellent academic qualifications, including a bachelor’s degree in a relevant discipline
•    At least 3 years of relevant working experience in logistics & procurements with humanitarian organizations.
•    Previous experience in stock management and logistics procedures.
•    Computer literacy for spreadsheet and word processing software.
•    Time management skills, especially familiarity with calendar management and goal setting.
•    Knowledge of project management processes.
•    Ability to think creatively in terms of tool and process development.
•    Flexibility and adaptability to ever-changing needs and responsibilities.
•    Ability to work both independently and as part of a team.
•    Strong leadership skills.
•    Fluency in English required.

The application closing date is 02-Feb-2025. And please submit your CV and cover letter to below mentioned email and clearly write the vacancy number, job title and duty station in the subject line. Correspondents without a subject line will not be entertained.

Please also note that:

Only shortlisted candidates whose application responds to the above criteria will be contacted for the interview. Interested candidates kindly send their Cover Letter and CV through our Email of: heratoffice@associazionesalam.it