AEHDA-Org Mission

AEHDA is committed to empowering Afghan women, youth, children, and vulnerable groups by providing accessible, quality, and sustainable education, healthcare, mental health and psychosocial support, livelihood opportunities, and essential services.

 We strive to foster community resilience, social cohesion, and economic growth, ultimately contributing to a prosperous and self-reliant Afghanistan

Guiding Strategic Principles

AEHDA is dedicated to fulfilling its mission through contextual, participatory, results-oriented, transparent, and accountable services. Our approach emphasizes professionalism, gender sensitivity, and the empowerment of Afghan communities, especially women, through the following strategic principles:

• Community and Women Empowerment: We prioritize decentralized, bottom-up approaches that foster real participation, allowing communities, especially women, to play an active role in their development.
• Contextual Integration: Incorporating local insights and recommendations into strategy and policy decision-making processes at national and sub-national levels to ensure our work is relevant and impactful.
• Sustainable Development: Promoting development that meets the needs of today without compromising future generations, emphasizing resilience and long-term community well-being.
• Public-Private Partnership and Ownership: Building partnerships that bridge public and private sectors, encouraging shared responsibility and ownership of outcomes.
• One Health Approach: Addressing interconnected health risks among people, animals, and the environment to improve overall health outcomes.
• Results-Based Management: Focusing on measurable outcomes and continuous improvement in program delivery to maximize impact.
• Management Efficiency: Streamlining operations and resource allocation to enhance organizational effectiveness and accountability.
• Partnership Development and Coordination: Strengthening collaborations with various stakeholders to create a cohesive and supportive network for sustainable change.
• Creating Opportunities for Personal Development: Fostering an environment in which individuals can realize their potential and express their unique talents and abilities.

AEHDA-Org Objectives:

To contribute towards its strategic goal, AEHDA pursues following specific objectives:

1. Educational Empowerment
   1. Improve access to quality education for Afghan women, children, and underserved communities through policy advocacy, infrastructure development, educator training, and culturally relevant curricula.
   2. Promote literacy and skills development programs for lifelong learning, focusing on marginalized groups.
2. Healthcare and Nutrition
   1. Expand healthcare services emphasizing maternal, neonatal, and child health (MNCH) and communicable disease control (CDC) to improve outcomes in diverse communities.
   2. Implement community-based nutrition programs addressing malnutrition through sustainable practices and nutrition education.
3. Food Security for Targeted Groups
   1. Ensure need-based food distribution to vulnerable groups in regions affected by food insecurity.
   2. Partner with local organizations for the efficient distribution of culturally appropriate food supplies.
4. Mental Health and Psychosocial Support (MHPSS)
   1. Develop and expand MHPSS programs focusing on Afghan women, children, and conflict-affected individuals.
   2. Train local mental health practitioners to deliver culturally sensitive, trauma-informed MHPSS services.
5. Sustainable Development
   1. Integrate One Health principles addressing health risks between people, animals, and the environment.
   2. Launch awareness campaigns promoting sustainable agricultural and environmental practices.
6. Research and Advocacy
   1. Conduct evidence-based research on health, education, and social issues for data-driven advocacy.
   2. Advocate for policies improving access to essential services and protecting the rights of vulnerable communities.
7. Community Empowerment
   1. Strengthen community resilience through training for community leaders, healthcare service providers, teachers, and community activists.
   2. Empower women-led organizations and local initiatives for sustainable, community-driven change.
8. Emergency Response
   1. Develop and implement emergency response frameworks addressing crises with immediate aid and recovery planning.
   2. Ensure rapid responses for food security, WASH (Water, Sanitation, and Hygiene), and mental health support.

AEHDA Org Principles and Core Values

• Justice
• Independency
• Integrity
• Transparency and Accountability
• Impartiality
• Professionalism
• Neutral
• Transparency & Accountability
• Innovation and creativity
• Volunteerism and activism

AEHDA Org Strategic Areas of Operation:

In light of organization values and in direction of achieving its objectives, AEHDA will deliver its services in following strategic areas of operations:

• Contemporary Education
• One Health Approaches
• Health Care Services Delivery
• Nutrition services
• Food security and Agriculture
• Advocacy and Communication
• Training and Capacity Building
• Research and Development
• Mobile Health Services for Nomadic and Vulnerable Populations

AEHDA Organization

JOB DESCRIPTION  

Terms of Reference (ToR).

Admin Officer

Terms of Reference (ToR) for the Position of Admin Officer for AEHDA’s Operations

Position Title: Admin Officer
Project Title: Multi-sectoral Humanitarian & Development Programs
Duty Station: (Kabul)
Duration: 12 months (extendable up to 3 years based on performance and funding)
Probation Period: 3 months
Reporting to: / Operations Director

1. Background

AEHDA is a national NGO committed to providing health, WASH, protection, and other life-saving services to vulnerable populations across Afghanistan. Effective administration is essential to support smooth program delivery, ensure compliance, and maintain internal operational systems. The Admin Officer plays a critical role in managing administrative functions, supporting staff logistics, and ensuring the office environment operates efficiently and in accordance with AEHDA’s policies.

2. Purpose of the Position

The Admin Officer is responsible for supporting general office administration, asset and facility management, logistics support, document control, and coordination of administrative tasks. S/he works closely with HR, procurement, finance, and program departments to ensure operations run smoothly and efficiently at both provincial and central levels.

3. Key Responsibilities

General Office Administration

• Maintain proper filing systems (electronic and hardcopy) for all administrative documents.
• Ensure cleanliness, functionality, and order in the office environment.
• Manage petty cash advances and small procurement requests in coordination with finance.
• Handle office communications, mail distribution, and reception duties when needed.
• Prepare meeting minutes, memos, letters, and other administrative documents.

Asset and Inventory Management

• Maintain an up-to-date inventory of office furniture, equipment, and supplies.
• Monitor asset movement, tagging, and condition; report damages or losses.
• Ensure administrative assets are used appropriately and in accordance with AEHDA policy.
• Support periodic physical inventory checks and asset audits.

Logistics and Travel Coordination

• Support travel arrangements for staff, including flight, transport, and accommodation bookings.
• Track vehicle movement and schedule drivers as needed for project or admin use.
• Ensure office supplies are stocked and replenished regularly.
• Coordinate with field offices and logistics teams for smooth support operations.

Facilities and Vendor Management

• Oversee office rental agreements, utilities, maintenance, and service contracts.
• Liaise with landlords, technicians, and suppliers to ensure proper office functionality.
• Support procurement processes for admin-related needs (stationery, furniture, etc.).

Support to HR and Programs

• Assist with onboarding logistics for new staff (desks, equipment, ID cards, etc.).
• Provide logistical support to training sessions, workshops, and events.
• Support admin components of donor visits, audits, and internal reviews.

6. Reporting Line

The Admin Officer reports to the Admin & HR Manager or Operations Director. S/he works in close coordination with logistics, finance, HR, and provincial admin focal points.

7. PSEA and Compliance

The Admin Officer must comply with AEHDA’s Protection from Sexual Exploitation and Abuse (PSEA), Child Safeguarding, and Code of Conduct policies. S/he is expected to model ethical behavior and uphold accountability in all administrative tasks.

8. Working Conditions

• Based at the AEHDA office in [Kabul / Herat / etc.], with occasional travel to field sites if needed.
• Full-time position, 5 working days per week (Saturday to Wednesday).

9. Interdiction Clause

Any misuse of assets, unauthorized disclosure of information, negligence, or violation of AEHDA policies will result in disciplinary action, including possible termination of employment.

4. Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• At least 5 years of relevant experience in administration or operations, preferably with an NGO.
• Good knowledge of Afghan labor and administrative practices.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organizational, communication, and multitasking skills.
• Fluency in Dari or Pashto and basic knowledge of English is required.

5. Core Competencies

• Attention to detail and accuracy
• Teamwork and collaboration
• Time management and organization
• Professionalism and confidentiality
• Flexibility and adaptability under pressure

Email Subject:     1.1.7/FM/HWP/25005 AEHDA/WVI- Provincial Admin finance officer