AEHDA-Org Mission

AEHDA is committed to empowering Afghan women, youth, children, and vulnerable groups by providing accessible, quality, and sustainable education, healthcare, mental health and psychosocial support, livelihood opportunities, and essential services.

 We strive to foster community resilience, social cohesion, and economic growth, ultimately contributing to a prosperous and self-reliant Afghanistan

Guiding Strategic Principles

AEHDA is dedicated to fulfilling its mission through contextual, participatory, results-oriented, transparent, and accountable services. Our approach emphasizes professionalism, gender sensitivity, and the empowerment of Afghan communities, especially women, through the following strategic principles:

• Community and Women Empowerment: We prioritize decentralized, bottom-up approaches that foster real participation, allowing communities, especially women, to play an active role in their development.
• Contextual Integration: Incorporating local insights and recommendations into strategy and policy decision-making processes at national and sub-national levels to ensure our work is relevant and impactful.
• Sustainable Development: Promoting development that meets the needs of today without compromising future generations, emphasizing resilience and long-term community well-being.
• Public-Private Partnership and Ownership: Building partnerships that bridge public and private sectors, encouraging shared responsibility and ownership of outcomes.
• One Health Approach: Addressing interconnected health risks among people, animals, and the environment to improve overall health outcomes.
• Results-Based Management: Focusing on measurable outcomes and continuous improvement in program delivery to maximize impact.
• Management Efficiency: Streamlining operations and resource allocation to enhance organizational effectiveness and accountability.
• Partnership Development and Coordination: Strengthening collaborations with various stakeholders to create a cohesive and supportive network for sustainable change.
• Creating Opportunities for Personal Development: Fostering an environment in which individuals can realize their potential and express their unique talents and abilities.

AEHDA-Org Objectives:

To contribute towards its strategic goal, AEHDA pursues following specific objectives:

1. Educational Empowerment
   1. Improve access to quality education for Afghan women, children, and underserved communities through policy advocacy, infrastructure development, educator training, and culturally relevant curricula.
   2. Promote literacy and skills development programs for lifelong learning, focusing on marginalized groups.
2. Healthcare and Nutrition
   1. Expand healthcare services emphasizing maternal, neonatal, and child health (MNCH) and communicable disease control (CDC) to improve outcomes in diverse communities.
   2. Implement community-based nutrition programs addressing malnutrition through sustainable practices and nutrition education.
3. Food Security for Targeted Groups
   1. Ensure need-based food distribution to vulnerable groups in regions affected by food insecurity.
   2. Partner with local organizations for the efficient distribution of culturally appropriate food supplies.
4. Mental Health and Psychosocial Support (MHPSS)
   1. Develop and expand MHPSS programs focusing on Afghan women, children, and conflict-affected individuals.
   2. Train local mental health practitioners to deliver culturally sensitive, trauma-informed MHPSS services.
5. Sustainable Development
   1. Integrate One Health principles addressing health risks between people, animals, and the environment.
   2. Launch awareness campaigns promoting sustainable agricultural and environmental practices.
6. Research and Advocacy
   1. Conduct evidence-based research on health, education, and social issues for data-driven advocacy.
   2. Advocate for policies improving access to essential services and protecting the rights of vulnerable communities.
7. Community Empowerment
   1. Strengthen community resilience through training for community leaders, healthcare service providers, teachers, and community activists.
   2. Empower women-led organizations and local initiatives for sustainable, community-driven change.
8. Emergency Response
   1. Develop and implement emergency response frameworks addressing crises with immediate aid and recovery planning.
   2. Ensure rapid responses for food security, WASH (Water, Sanitation, and Hygiene), and mental health support.

AEHDA Org Principles and Core Values

• Justice
• Independency
• Integrity
• Transparency and Accountability
• Impartiality
• Professionalism
• Neutral
• Transparency & Accountability
• Innovation and creativity
• Volunteerism and activism

AEHDA Org Strategic Areas of Operation:

In light of organization values and in direction of achieving its objectives, AEHDA will deliver its services in following strategic areas of operations:

• Contemporary Education
• One Health Approaches
• Health Care Services Delivery
• Nutrition services
• Food security and Agriculture
• Advocacy and Communication
• Training and Capacity Building
• Research and Development
• Mobile Health Services for Nomadic and Vulnerable Populations

Position Title: Provincial Admin & Finance Officer
Project Title: Health, WASH and Protection (HWP) Project
Duty Station: Herat Province
Duration: 12 months (extendable up to 36 months, subject to performance and availability of funding)
Probation Period: 3 months
Reporting to: Provincial Coordinator (Herat) and Admin/Finance Manager (Kabul HQ)

1. Background

Afghanistan Educational and Health Development Aids Organization (AEHDA) is a national, non-governmental, and non-political organization that works to improve access to quality health, WASH, protection, and development services for vulnerable communities across Afghanistan. Under the HWP Project in Herat, AEHDA seeks to enhance community resilience through integrated humanitarian interventions. Effective administration and financial oversight at the provincial level are essential to the success of this initiative.

2. Purpose of the Position

The Provincial Admin & Finance Officer will be responsible for overseeing administrative, logistical, and financial operations at the Herat provincial office. This role supports project implementation by ensuring proper financial reporting, documentation, staff support services, procurement follow-up, and logistical coordination, in compliance with AEHDA’s policies and donor requirements.

3. Key Responsibilities

Administrative Management

• Manage day-to-day administrative operations of the Herat office.
• Maintain proper filing systems (electronic and physical) for admin and finance documents.
• Ensure office utilities, supplies, maintenance, and services are functional and compliant.
• Support logistics arrangements for trainings, workshops, and staff movements.
• Coordinate with Kabul HQ for HR, procurement, and asset-related needs.
• Ensure staff have necessary administrative support such as workspace, IDs, and supplies.
• Handle incoming/outgoing correspondence and maintain communication with local stakeholders.

Financial Management

• Maintain accurate records of all financial transactions in accordance with AEHDA financial procedures.
• Manage petty cash, request cash advances, and ensure timely settlements.
• Track project expenses against budget and report any discrepancies to supervisors.
• Prepare monthly financial reports, cash forecasts, and expense summaries for review.
• Ensure all supporting documents are properly organized, stamped, and filed.
• Assist with internal and external audits by preparing required documentation.

Logistics and Asset Control

• Maintain updated inventory records of assets and office equipment in Herat.
• Support the procurement of goods and services in coordination with HQ.
• Ensure appropriate use, tracking, and tagging of assets and materials.
• Coordinate vehicle usage, fuel tracking, and driver scheduling.

Coordination and Reporting

• Liaise regularly with Kabul Admin/Finance departments to ensure synchronization.
• Participate in provincial coordination meetings as needed.
• Support reporting requirements by providing financial and admin data to the Provincial Coordinator.
• Provide documentation support for donor visits, monitoring teams, and external evaluations.

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6. Reporting Line

The Provincial Admin & Finance Officer reports directly to the Provincial Coordinator (Herat) for day-to-day activities and Admin/Finance Manager (Kabul) for technical guidance and oversight.

7. PSEA and Compliance

All AEHDA staff are expected to adhere to the organization’s Protection from Sexual Exploitation and Abuse (PSEA) policy, Child Safeguarding, and Code of Conduct. The officer must uphold professional integrity, ensure confidentiality, and report any violations per AEHDA protocols.

8. Working Conditions

• Based at the AEHDA provincial office in Herat.
• May require occasional travel to field locations for monitoring or support.
• Full-time position, 5 working days per week (Saturday to Wednesday).

9. Interdiction Clause

Any misuse of resources, breach of confidentiality, fraud, or non-compliance with AEHDA policies and procedures will result in disciplinary action, which may include termination of employment and legal action.

4. Qualifications

• Bachelor’s degree in Business Administration, Finance, Accounting, or a related field.
• Minimum 5 years of experience in admin/finance roles with NGOs or humanitarian agencies.
• Strong knowledge of financial systems, accounting principles, and procurement processes.
• Proficiency in Microsoft Office (especially Excel and Word); familiarity with QuickBooks is a plus.
• Good understanding of Afghanistan’s labor and financial regulations.
• Fluent in Dari or Pashto with working knowledge of English.

5. Core Competencies

• Strong organizational and record-keeping skills.
• Attention to detail and accuracy.
• Time management and ability to meet deadlines.
• Confidentiality and professional ethics.
• Proactive and adaptable in dynamic field settings

Email Subject:     1.1.7/FM/HWP/25005 AEHDA/WVI- Provincial Admin finance officer