The Sustainable Goals Organization for Afghanistan (SGOA) is a non-profit NGO established in 2020 and registered with the Ministry of Economy and Ministry of Public Health. It operates in various sectors, including WASH, health, education, food security, and livelihood support, providing emergency response and relief to returnees and internally displaced persons (IDPs) in remote and underserved areas. Partnering with organizations such as UNDP, UN Women, and NRC, SGOA aims to enhance livelihoods, promote socio-economic inclusion, and deliver humanitarian assistance. Committed to upholding human rights and aligning with the Sustainable Development Goals (SDGs), SGOA focuses on economic empowerment, improving quality of life, and integrating individuals with disabilities, while valuing honesty, integrity, teamwork, and respect for diversity.

1. Summary of Key Functions:

The Admin Officer (Female) is responsible for managing and coordinating administrative operations to ensure smooth office functioning. She will oversee office management, Operations/supply chain support, asset and inventory control, logistics, facility management, and supervision of support staff. The role requires maintaining compliance with organizational policies, donor requirements, and local regulations while providing high-quality administrative support to programs and management.

2. Key Responsibilities:

Office & Facility Management

• Oversee the daily management of office premises, ensuring a clean, safe, and professional working environment.
• Manage utilities, office supplies, equipment, and stationery need for staff.
• Coordinate office repairs, maintenance, and service contracts.

Operations/supply chain & Logistics Support

• Support Operations/supply chain processes in coordination with the operations/supply chain Officer, ensuring compliance with policies.
• Collect quotations, prepare purchase requests, and follow up on approvals.
• Coordinate logistics arrangements for meetings, workshops, and staff travel.

Asset & Inventory Management

• Maintain updated records of office assets, furniture, and equipment.
• Ensure tagging, tracking, and regular physical verification of all organizational assets.
• Monitor inventory levels and manage storage, issuance, and replenishment of supplies.

Documentation & Record Keeping

• Maintain proper filing and archiving of administrative documents (contracts, lease agreements, service agreements, etc.).
• Ensure timely renewal of contracts (office rental, utilities, internet, maintenance).
• Support compliance and audits by ensuring administrative documentation is complete and organized.

Staff Support & Supervision

• Supervise and provide guidance to support staff (cleaners, guards, drivers, etc.).
• Ensure support staff follow duty schedules and perform tasks efficiently.
• Provide administrative support for workshops, training sessions, and official events.

Travel & Event Coordination

• Facilitate domestic travel arrangements (transport, accommodation, tickets).
• Organize workshops, conferences, and meetings, ensuring logistical requirements are met.
• Manage visitor arrangements, including accommodation and office access.

Compliance & Reporting

• Ensure all administrative processes comply with organizational policies and donor requirements.
• Provide monthly administrative reports to management.
• Support HR/Admin department in implementing policies, procedures, and internal controls.

3. Core Competencies:

• Accountability: Takes ownership of tasks and ensures transparent use of resources.
• Teamwork: Works collaboratively with colleagues and fosters positive relationships with internal and external stakeholders.
• Planning & Organizing: Manages resources and time efficiently to meet multiple deadlines.
• Problem Solving: Addresses administrative challenges with practical, cost-effective solutions.
• Communication: Communicates clearly and effectively in both oral and written formats.
• Attention to Detail: Ensures accuracy in record-keeping, inventory tracking, and reporting.

Education:

Bachelor’s degree in Business Administration, Public Administration, Management, or a related field. (Master's degree is preferred)

Work Experience:

• Minimum of 2 – 3 years of experience in administration, logistics, or office management (NGO/INGO experience preferred).
• Experience supervising support staff and managing Operations/supply chain/logistics processes is desirable.

Skills:

• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong written and verbal communication skills in Dari, Pashto, and English.
• Ability to work under pressure and with a diverse team.

Working Conditions:

• Requires flexibility and adaptability in handling multiple administrative tasks simultaneously.
• Involves supervision of support staff and frequent interaction with service providers and vendors.

Those who fulfill the above-mentioned criteria should send their updated CVs with cover letters to the below submission email: Kindly mention the position title and Vacancy number in the subject line otherwise your application may not be considered. Please do not send heavy size documents (i.e., Tazkira, Education documents, work certificates) Only shortlisted candidates will be called for the next stage of recruitment. No CV will be considered after the closing date. Local candidates are strongly encouraged to apply and will be given first preference for this position.