HR Intern (Re Announced)

Maihan Humanitarian Convergence Organization (MHCO) is a national non-government, non-political, and non-profit organization registered with the Ministry of Economy, committed to delivering humanitarian services across Afghanistan. MHCO focuses on various sectors including Health, Education, Protection, Nutrition, Livelihoods, Food Security, and Organizational Development.

The HR Intern will support the HR department in recruitment, personnel file management, documentation, attendance tracking, staff onboarding, training coordination, and maintaining HR records. The intern will also assist in ensuring compliance with organizational HR policies and provide general administrative support to the HR team.
 

Duties & Responsibilities:

• Assist in maintaining employee personnel files and HR records in both hard and soft copies
• Support recruitment processes, including vacancy announcements, CV collection, longlisting, interview scheduling, and candidate communication
• Assist in preparing HR documents such as contracts, offer letters, appointment letters, warning letters, and staff ID cards
• Support attendance tracking, leave management, and timesheet follow-up
• Assist in onboarding and orientation processes for newly hired staff
• Help organize staff training sessions, workshops, and meetings
• Maintain confidentiality of employee information and HR documentation
• Support data entry and regular updating of HR databases and tracking sheets
• Assist in filing, scanning, photocopying, and archiving HR documents
• Follow up on missing employee documents such as e-NID, TIN, educational certificates, and contracts
• Support payroll preparation by verifying attendance sheets and HR records
• Assist in preparing monthly HR reports and staff lists
• Coordinate with different departments regarding HR-related matters
• Ensure compliance with organizational HR policies and procedures
• Support the implementation of PSEA, Code of Conduct, Data Protection, and Anti-Corruption policies
• Assist in preparing training attendance sheets and certificates
• Support employee performance appraisal documentation and follow-up
• Assist in tracking probation periods and contract expiry dates
• Provide administrative and clerical support to the HR department
• Perform any other HR and administrative tasks assigned by the supervisor

• Bachelor’s degree or final-year student in Human Resources, Business Administration, Management, or a related field
• Basic understanding of HR processes and administrative procedures
• Good communication and interpersonal skills
• Basic computer skills, especially MS Office (Word, Excel, Outlook)
• Ability to maintain confidentiality and handle sensitive information
• Strong organizational and filing skills
• Ability to work in a team and under supervision
• Good command of English, Pashto, and/or Dari
• Willingness to learn and support HR activities

Safeguarding and Recruitment Statement – MHCO

At MHCO, we are firmly committed to maintaining a safe, respectful, and inclusive working environment. We do not tolerate any form of inappropriate behaviour, including sexual harassment, exploitation, abuse, or financial misconduct. The safety and well-being of children, young people, adults, and all beneficiaries we engage with are of paramount importance.

All MHCO staff are expected to uphold these principles in accordance with our Code of Conduct and safeguarding policies. We place strong emphasis on recruiting individuals who demonstrate integrity and align with our organizational values.

The selected candidate for this role will receive comprehensive safeguarding training and will be responsible for understanding and adhering to MHCO’s safeguarding standards. Employment offers are subject to satisfactory references and relevant screening checks, which may include criminal background verification and terrorism finance assessments.

we will request information from previous employers regarding any substantiated findings of sexual exploitation, abuse, or harassment, as well as any ongoing investigations at the time of the candidate’s departure.

By submitting an application, candidates confirm their understanding and acceptance of these recruitment procedures.

The interested candidate should submit their  complete application (CV/Cover letter) through the link provided below.

https://forms.gle/RTUiD9FeNyDRd8pa7 

Note: Only short-listed candidates will be contacted for Interview