Islamic Relief Worldwide (IRW) is an international, non-profitable, non-governmental humanitarian relief organization with its head quarter in Birmingham, UK. It enjoys consultative status with the Economic and Social Council of the United Nations and is a signatory to the Code of Conduct for International Red Cross and red Crescent Moments and NGOs in Disaster Relief. Islamic Relief has been working in Afghanistan for more than 23 years, providing emergency relief and implementing life-changing development projects for some of the most vulnerable people in the country. Islamic Relief set up our first Afghanistan office in 1999. Since then, IRA continued providing assistances in emergency relief, food security, livelihood, education, health, nutrition, shelter, orphan sponsorship, Ramadan and Qurbani programmes.

Duties and Responsibilities:

·      Ensure supply chain in a timely, efficient & cost-effective manner.

• Manage the documentation and monitoring of flow of materials to support project delivery.
• Manage the correct storage, usage, and maintenance of IRA assets.
• Manage & timely update Fixed assets register of Area and filed office.
• Timely reporting and handling of maintenance and repair of all office equipment, building and furniture, fixtures, vehicles.
• Ensuring proper travel arrangements for all staff and guests.
• To ensure that appropriate contract agreements for the office and accommodation are drawn up & signed.
• Maintaining proper record of documents issued or received till the final receipt of goods and final payments to suppliers.
• Receive and verify all the goods from supplier.
• Supervision of arrangements of seminars, conferences, and interviews.
• Plan and maintain logistical support for IRAF field operations.
• To ensure that logistics work in the field location is carried out in coordination with logistics and other field locations.
• Establishing domestic arrangements for operational teams, including renovating accommodation, and deciding for other domestic needs, travel arrangements etc.
• Manage the filing, storage, and security of documents. ▪ Regular progress reporting to Line Manager and Technical Line Manager.
• Properly managing Vehicle Management System.
• Ensure proper and timely cross charging of Vehicles.

·      Ensure field offices are following IR financial guidelines, specific templates etc.

·      Prepare monthly finance documentation of field office, review it and get it approved by relevant Project in-charge and then submit to CO.

·      Responsible for bank transfers like supplier payments, field office advance etc.

·      Responsible for creating vouchers for bank payments, field office vouchers into AX system.

·      Do bank reconciliation monthly in the system

·      Preparation and management of the provincial budgets.

• Any other task assigned by the supervisor.

Education:

·      Bachelor’s degree in economics, BBA /Finance and Accounting, Business administration & social sciences or other relevant fields.

Experience:

• 3 to 4 year’s professional work experience in Supply chain, procurement, Finance field.
• Experience working in a similar position for an NGO or an international organization is desirable.

Interested and qualified national candidates should submit a cover letter explaining their motivation and an updated CV to the following:

https://jobs.af/jobs/supply-chain-and-finance-officer

The closing date for accepting applications is 03 Aug 2024.

Please clearly state the Vacancy Announcement number and title of the position you are applying for in the subject line. 

Please note that applications received after the closing date will not be considered and only short-listed candidates will be called for written test/interview.

All qualified female candidates are strongly encouraged to apply!