Organization Background:

International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through healthcare training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and healthcare to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergencies, International Medical Corps rehabilitates devastated healthcare systems and helps bring them back to self-reliance.

To learn more about our mission, visit https://internationalmedicalcorps.org/who-we-are.

Job Purpose:

Responsible for the defined role and contribution in the overall implementation of the IMC Kabul Office.

Main Duties & Responsibilities:

• Initiate the payment requests for all IMC rented premises & update Monthly tracker arrange accommodations for visitors, process Trave Request Form.
• Prepare & Submit payment documents to Finance department based on duly approved documents.
• Responsible for general office and guesthouse maintenance including re-ordering of supplies and maintaining accurate records.
• Support in arrangements of events (trainings, conferences), meetings with key stakeholders, including government agencies, Attend meetings as required.
•  Assist Admin & HR Officer to Clean office/GH cleaners are working properly,  that office/GH environment is neat, clean, and looks professional .
• Tracking Stock Management with standard LIFO & FIFO prepare Monthly Stock report and make sure necessaries Items PR, request processed on time .
• Assist Program & Admin Officer for scanning / Printing Project documents and record Cleaners daily timesheets / Leave records tracking.
• Tracking all official IMC correspondence and other documents, including incoming, outgoing, Letters.
• Ensure all Admin Files are correctly placed Hard and soft folders.
• Assist with day-to-day operations of the admin functions and duties.
• Any other task assigned by the supervisor.
• The duties and responsibilities listed in this document are representative of the nature and level of work assigned and are not necessarily inclusive in size.

Organizational Responsibilities:

Policy Adherence:

• Adhere to the Code of Conduct, maintain humanitarian principles and respect international humanitarian law.

Prevention of Sexual Exploitation and Abuse:

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.

Compliance & Ethics:

• Promotes and encourages a culture of compliance and ethics throughout the International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity

Safeguarding:

• It is all staff’s shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children and adults at risk; and any form of trafficking in persons. 

Qualifications:

• Bachelor of Business Administration BBA, or Social Science.

Experience:

• Two Years experience required.

Competency:

• Good communication Skills in English, Dari, and Pashto.
• Excellent interpersonal Skill.
• Familiar with MS Office Packages.

Submission Guideline:

Dear Applicant,

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website provided at the end of this document. 

Please note that:

• IMC commits to a fair and transparent recruitment procedure.
• IMC will conduct his recruitment on the base of need only.
• Only HR department will contact you during the recruitment process.
• IMC may keep data of your application for its pool of candidate and might propose you other position than the one you applied for based on your qualification.
• Only short-listed candidates whose application responds to the criteria will be contacted & local applicants from the same province are encouraged to apply and will be given priority.

To apply for this vacancy, please use the following link:

https://forms.gle/BQAbA3yr24MU9yfG7

If the link above does not work by clicking on it, please copy and paste it in the browser address bar.

Make sure that you have Entered All Education, Work Experiences Details Completely, Accurate & at the end of the application you press Submit.

Preference will be given to local residence applicants.

Website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.

Equal Opportunities:

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability, or status as a veteran.

Misconduct Disclosure Scheme:

All offers of employment at International Medical Corps are subject to satisfactory references and background checks. The International Medical Corps participates in the Inter-Agency Misconduct Disclosure Scheme from the Steering Committee for Humanitarian Response (SCHR). In accordance with this, we will request information from an applicant’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.