The Aga Khan Foundation, Afghanistan (AKF (Afg)) is an agency of the Aga Khan Development Network (AKDN), a group of international, private, non-denominational development agencies working to improve living conditions and opportunities for people in some of the poorest parts of the developing world. The Network’s organizations have individual mandates that range from the fields of health and education to architecture, rural development and promotion of private-sector enterprise and institutions that seek to empower communities and individuals, usually in disadvantaged circumstances, to improve living conditions and opportunities.

The Aga Khan Foundation (AKF) is a non-denominational international development agency established in 1967 by His Highness the Aga Khan. Its mission is to develop and promote creative solutions to problems that impede social development, primarily in Asia and East Africa. Created as a private, non-profit foundation under Swiss law, it has branches and independent affiliates in 19 countries.
AKF seeks to provide sustainable solutions to long-term problems of poverty, hunger, illiteracy, and ill health. In Afghanistan, AKF works with rural communities in mountainous, remote or resource poor areas to improve quality of life in the areas of natural resource management, market development, governance, education, and health.

POSITION OBJECTIVE
As a member of the PIU established for EMERGe project, the Finance Coordinator shall contribute to and participate in the effective financial management of the project. S/he will be responsible for i) Ensuring efficient and effective day-to-day financial services; ii) maintaining financial records and producing regular reports; and iv) providing support and technical assistance to PIU and other IPs.

JOB DUTIES AND RESPONSIBILITIES
Budgeting and Planning
•    Contribute to the development of the project annual work plan in coordination with the PIU lead and Implementing partners. 
•    Review and consolidate project annual budget with quarterly breakdown comprising of PIU and IPs budget estimates in accordance with the donor rules and regulations. 
•    Review and consolidate detailed operational and staffing costs plan in coordination with IPs. 
•    Review and consolidate annual and quarterly disbursement forecasts for all components of the project in line with project’s procurement plan and Work Plan/Cash Plan. 

Funds Management
•    Prepare realistic cash forecasts on quarterly basis in close coordination with Implementing partners and submit to the donor for advance and replenishment of advance. 
•    Track funds and follow up with the donor to ensure availability of funds. 
•    Periodically, and at least quarterly, reconcile project records.
•    Keep a track of cash flows from the donor & funds disbursement to implementing partners. Reconciling the receivables/payables balance from/with the donor and the implementing partners. 
•    Ensure that systems are in place to monitor expenses on a quarterly basis and liaise closely with the budget holders to support BVA. 
•    Preparation and coordinating financial reporting templates. 
•    Preparing and Providing reports to update the team on financial matters related to BvA.
•    Review and consolidate quarterly financial reports, SoEs and IUFRs submitted by IPs. Providing feedback and resolving matters. 

Credit Viability Fund
•    Reviewing and consolidating the credit viability fund report. Ensure systems are in place to monitor the overall financing process of IPs for SMEs and MSMEs.
•    Ensure IPs are trained in maintaining the required documents and procedures during the financing stage as per the Project Operation Manual.  
•    Maintain records of Financings to approved MSMEs and SMEs.  
•    Review and keep track of revolving funds disbursed under project on periodic basis.

  Coordination
•    Coordinating with ACGF to consolidate their reports when submitting to World Bank. 
•    Preparing budget allocations and revisions and In-kind templates for PIU and implementing partners.
•    Ensure IPs are provided with the information and training they require to understand compliance matters related to grant management procedures. 
•    Liaison with Implementing partners for effective grant financial management. 
•    Develop strong relationships with all IPs to enhance their understanding of finance and build their knowledge. 
•    Make arrangements for timely initiation and completion of audit of projects and ensure that report produced is in compliance with audit requirements of the donors. 
•    Attending entry and exit meetings with external auditors, facilitate timely completion of audits by supply of information and documents responding to queries. 
•    Prepare working papers on audit observations raised by external auditors and arrange meeting to settle the audit observations to the extent legally and logically possible. 
•    Facilitate and coordinate the external audit and internal audit review, other reviews by the third-party monitoring agents and internal teams. 
•    To carry out the responsibilities of the role in a way which reflects AKF (Afg)'s commitment to safeguarding staff, beneficiaries and protecting children from harm and abuse in accordance with AKF (Afg)s Safeguarding policy. 
•    Assist and contribute to the development of the project operational manual and financial management manual. 
•    Assist and contribute to the MIS system modification in order to serve the projects’ needs, enhanced monitoring and strengthened internal controls. 
•    Any relevant task assigned by PIU lead.
•    To carry out responsibilities of the role in a way which reflects AKF’s commitment to protecting children and vulnerable adults in accordance with the Safeguarding Policy and Child Safeguarding Policy. 
•    To report any suspicions or actual violations of the Safeguarding Policy and/or Child Safeguarding Policy as per the given training.

OCCASIONAL SIGNIFICANT DUTIES AND RESPONSIBILITIES
•    Data analysis. 
•    Audit documentation and follow up on audit-recommendations and findings in consultation with IPs. 
•    Perform any other duty assigned by the supervisor. 

DECISION-MAKING & AUTHORITY
•    Prepare relevant data analysis.
•    Check the budget availability of funds.
•    Check the variances and provide feedback to the supervisor.

JOB SPECIFICATION
•    Bachelor’s in accounting and finance with 7 years of relevant work experience with government, national and international organizations.
•    Full or part qualified CA, ACCA, CAT or other professional fields.
•    Strong supervision excellent skills in monitoring, problem solving and decision making.
•    Excellent computer knowledge (MS Excel, ERP) in Accounting and Finance.

REQUIRED CORE COMPETENCIES
•    Excellent skills in Microsoft excel with audit background.
•    Excellent interpersonal skills, client oriented with attention to detail. 
•    Proven successful capacity building / coaching experience.
•    Ability to perform well in stressful situation (e.g. with deadlines, etc).
•    Quality oriented, proven ability to work independently & in teams.
•    Ability to understand and follow complex oral and written directions.

APPLICATION
Interested applicants should submit their CV along with a cover letter to Jobs.afghanistan@akdn.org no later than 21st September 2024.

Important Notes:
•    Please quote the Vacancy Number as the Subject of the e-mail when applying.
•    No supporting documents (e.g., diplomas, recommendation letters, identification card(s) etc.) are required at this stage.
•    Only short-listed candidates will be contacted for further assessment.
•    Salary scale: Grade C based on NTA Salary scale.

Aga Khan Foundation Afghanistan recruitment and selection procedures reflect our commitment to equal opportunity and safeguarding of children, beneficiaries, partners, community members and employees in accordance with AKF(Afg)’s safeguarding policy.

Female candidates are highly encouraged to apply.

Your details and information shared on this advertisement shall remain confidential.

The Aga Khan Foundation Afghanistan (AKF- Afg) promotes a transparent and equitable recruitment process. We reiterate that all services related to job applications, including processing, seminars, and training programs, are provided free of charge. 

Our official job announcements are posted on the ACBAR website (acbar.org/jobs). Interested candidates are encouraged to submit their applications through our designated email address: jobs.afghanistan@akdn.org. Please note that each job vacancy is assigned a unique identification number for your reference. After you submit your application, you will immediately receive an automatic confirmation acknowledging its receipt.

Aga Khan Foundation - Afghanistan (AKF- Afg) recruitment and selection process reflect our commitment to equal opportunity and protecting children and at-risk adults, beneficiaries, partners, community members and employees from safeguarding violations. We will do everything possible to ensure that only those who are suitable to work with children and at-risk adults are recruited to work for us. In the process of recruitment, selection and appointment AKF (Afg) implement a range of procedures and vetting checks including criminal records disclosures to ensure everyone associated with AKF (Afg) is kept free from harm and abuse is prevented.
 
Protection from Sexual Exploitation Abuse and Harassment (PSEAH) is the responsibility of everyone, and all selected individuals will be required to comply with AKF (Afg)s Safeguarding Policy at all times. 

By sharing your cover letter and resume with AKF (Afg) in response to this job application, applicants consent AKF (Afg) to keep this information on file for Recruitment and Human Resources Management purposes.

We request all job seekers to be attentive and report any instances of individuals or entities claiming to charge fees on behalf of AKF Afghanistan to AKFA.HR@akdn.org. Our commitment to ethical practices ensures that your career aspirations are supported without any financial burden during recruitment.