World Vision Afghanistan (WVA) has been working in Badghis, Herat and Ghor provinces for more than 15 years addressing health, education and livelihood and protection issues to improve the well-being of girls and boys. The relationship with the Afghanistan government at the national, provincial, district and village levels is very strong, as is the relationship with the communities in which WVA works. Together with the government and the communities in the target areas, WVA has been working to achieve its national strategy for improving the survival and wellbeing of Afghan girls and boys through building the foundation for a better future for them, their families, and their communities.

There are five strategic sectors that World Vision Afghanistan is focusing upon in order to achieve this:  Maternal and Child Health and Nutrition, Education, Child Protection, WASH and Livelihoods.

World Vision Afghanistan is committed to safeguarding children, young people and adults, and expects all employees, volunteers, and all its affiliates to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation - regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. WV takes diligent measures to screen out all people who might seek to use WV to harm children or adult beneficiaries, or whose past actions indicate an unacceptable risk of such harm.  Therefore, our recruitment policy and procedures include extensive identification checks and an appropriate criminal record/police background check and disclosure of criminal records prior to employment or engagement with WV in order to ensure safeguarding to the fullest extent.

To provide wide range of administrative supports for WFP SSUP project in Badghis Zonal office.

MAJOR RESPONSIBILITES:

• Provide administrative support to the project manager.
• Request office supplies/daily administrative needs for the project
• Prepare time sheets and LDRs for all staff of the project in coordination with HR for any leave and overtime of staff.
• Develop and update the project filing system and keep the records accordingly.
• Prepare the movement plan for the project staff and coordinate with the fleet department
• Visit the project targeted field to give required support for warehouse and staff on documentation
• Collect and prepare data for the project’s monthly reports
• Develop cash advance and petty cash forms when required
• Prepare the payments of the loading and offloading payment for project locations
• Prepare and process the payment of the security guards and storekeepers to all project target locations.
• Preparing the Project staff Perdiums
• Managing the project meetings with internally and with stakeholders.
• Recoding the project meeting minutes as evidence and file all necessary documents.
• Coordination of parties, celebrations, conferences based on project requires.
• Record and track all project assets and update on monthly basis the asset list.
• Ensure of submission and report project asset status to asset tracking officer.
• Support asset management officer in tracking and physical inventory activities.
• Support the project team with handling the logistical and delivery of food commodities at the warehouses
• Be contact with the SC of WFP and Transportation departments for the arrangement of the offloading team to the FDPs
• Any other activities assigned by the project manager
  
  Other
• Adhere to WV Child and Adult Safeguarding policy and standards.
• Adhere to WV accountability standards.
• To be aware and prepared to implement WV Afghanistan Humanitarian and Emergency Affairs plan under the context of (Badghis) interventions.

Required Professional Experience:

• Minimum one year of experience in general project and administration activities.
• Working knowledge in Project and Administration

Required Education, training, license, registration, and certification:

• Bachelor degree in the related field.
• Computer literate in MS. Office
• Able to communicate in English

Preferred Knowledge and Qualifications:

•  Bachelor’s degree in business administration, business management, public administration
• Good communication and interpersonal skills
• Must have good attention to details.
• Ability to prioritize work in relation to need and urgency
• Ability to work off-hours and on weekends as needed
• Able to work in a cross-cultural environment with multi-national and international staff

Language Requirements:

• Fluent in English both written and verbal.

  Pashto knowledge.

Travel and/or Work Environment Requirement

Badghis zonal office with regular travel to the project’s targeted districts

The application closing date is 22-Oct-2024. Qualified applicants can apply for the position by filling in the online application form in WV Career portal. applicants can also attach their CV and cover letter in the online system. Please note that only the applications received through the online portal will be considered for this position.

Applicants can login to WV online application system by copying and pasting the following link into their Submittion email:

Careers (myworkdayjobs.com)