About World Vision International:

World Vision International (WVI) began emergency relief operations in Afghanistan in 2001 by addressing the urgent needs of children and families affected by natural disasters and decades of conflict. More than a decade later, World Vision Afghanistan’s (WVA) programs have expanded to development sectors such as health, nutrition, WASH, child protection, and education, empowering women to engage in civil and social change through interfaith partnership.

WVA targets the most vulnerable in its interventions; including children, women, Internally Displace Persons (IDPs), and returnee refugees, as well as the most impoverished and marginalized families. These priorities have been chosen to contribute to our Goal of: “Improved survival and well-being of Afghan girls and boys, building the foundations for a better future for Afghan children and their communities.” 

Our work is well established in Herat, Badghis, Ghor, and Faryab provinces in the western region of Afghanistan. We work closely with all levels of society including children, parents, teachers, village councils, religious leaders, ministries, provincial departments, and other national and international agencies.

• Provide administrative support to the project manager.
• Request office supplies/daily administrative needs for the project
• Prepare time sheets and LDRs for all staff of the project in coordination with HR for any leave and overtime of staff.
• Develop and update the project filing system and keep the records accordingly.
• Prepare the movement plan for the project staff and coordinate with the fleet department
• Visit the project targeted field to give required support for warehouse and staff on documentation
• Collect and prepare data for the project’s monthly reports
• Develop cash advance and petty cash forms when required
• Prepare the payments of the loading and offloading payment for project locations
• Prepare and process the payment of the security guards and storekeepers to all project target locations.
• Preparing the Project staff Perdiums
• Managing the project meetings with internally and with stakeholders.
• Recoding the project meeting minutes as evidence and file all necessary documents.
• Coordination of parties, celebrations, conferences based on project requires.
• Record and track all project assets and update on monthly basis the asset list.
• Ensure of submission and report project asset status to asset tracking officer.
• Support asset management officer in tracking and physical inventory activities.
• Support the project team with handling the logistical and delivery of food commodities at the warehouses
• Be contact with the SC of WFP and Transportation departments for the arrangement of the offloading team to the FDPs
• Any other activities assigned by the project manager

Other

• Adhere to WV Child and Adult Safeguarding policy and standards.
• Adhere to WV accountability standards.
• To be aware and prepared to implement WV Afghanistan Humanitarian and Emergency Affairs plan under the context of (Faryab) interventions.
• Provide administrative support to the project manager.
• Request office supplies/daily administrative needs for the project
• Prepare time sheets and LDRs for all staff of the project in coordination with HR for any leave and overtime of staff.
• Develop and update the project filing system and keep the records accordingly.
• Prepare the movement plan for the project staff and coordinate with the fleet department
• Visit the project targeted field to give required support for warehouse and staff on documentation
• Collect and prepare data for the project’s monthly reports
• Develop cash advance and petty cash forms when required
• Prepare the payments of the loading and offloading payment for project locations
• Prepare and process the payment of the security guards and storekeepers to all project target locations.
• Preparing the Project staff Perdiums
• Managing the project meetings with internally and with stakeholders.
• Recoding the project meeting minutes as evidence and file all necessary documents.
• Coordination of parties, celebrations, conferences based on project requires.
• Record and track all project assets and update on monthly basis the asset list.
• Ensure of submission and report project asset status to asset tracking officer.
• Support asset management officer in tracking and physical inventory activities.
• Support the project team with handling the logistical and delivery of food commodities at the warehouses
• Be contact with the SC of WFP and Transportation departments for the arrangement of the offloading team to the FDPs
• Any other activities assigned by the project manager

Other

• Adhere to WV Child and Adult Safeguarding policy and standards.
• Adhere to WV accountability standards.
• To be aware and prepared to implement WV Afghanistan Humanitarian and Emergency Affairs plan under the context of (Ghor) interventions.

Required Professional Experience

1. Minimum one year of experience in general project and administration activities.
2. Working knowledge in Project and Administration

Required Education,training, license,registration, and certification

3. Bachelor degree in the related field.
4. Computer literate in MS. Office
5. Able to communicate in English

Preferred Knowledge and Qualifications

•  Bachelor’s degree in business administration, business management, public administration
• Good communication and interpersonal skills
• Must have good attention to details.
• Ability to prioritize work in relation to need and urgency
• Ability to work off-hours and on weekends as needed
• Able to work in a cross-cultural environment with multi-national and international staff

Travel and/or Work EnvironmentRequirement

Ghor zonal office with regular travel to the project’s targeted districts

Physical

Requirements Language Requirements

Fluent in English both written and verbal.Pashto knowledge.

The application closing date is 22-Oct-2024. Qualified applicants can apply for the position by filling in the online application form in WV Career portal. applicants can also attach their CV and cover letter in the online system. Please note that only the applications received through the online portal will be considered for this position.

Applicants can login to WV online application system by copying and pasting the following link into their

Submission Email:

Careers (myworkdayjobs.com)