Action Against Hunger/Action Contre La Faim (AAH/ACF) is a Non-Governmental Organization (NGO) that was created in France in 1979. AAH/ACF has been active in Afghanistan in the medical, nutrition, food security, and water and sanitation fields since 1995. AAH/ACF improved access to health and nutrition services for the most vulnerable people, who live in remote areas without a local health system. In particular, the country team supported pregnant and breastfeeding women and children under five, who are at greater risk of malnutrition. Nutrition programs rely on an integrated approach, addressing both primary and underlying causes, in order to have a lasting impact on nutritional status. The country team worked at community level, in villages and at provincial level, strengthening the public health system. It also worked at national level to ensure reliable information about the nutritional situation reached the wider humanitarian community. Covid-19 prevention was integrated into all interventions and additional response activities were implemented, such as the disinfection of health facilities and public places, cash assistance, psychosocial support and the distribution of hygiene kits to affected populations.

Mission 1: Provide support in archiving HR documents

• Prepare newly hired staff personnel files
• Maintain a proper check list for all staff files
• Inform the HR team about the missing documents
• Communicate with field HR team for submitting the staff files on frequent bases 
• Ensure an up to date archives documentation of HR files according to the checklist
• Reorganize and classify in order all HR folders and documents
• Check all documents to ensure that the filling is correctly done and set up corrections or add missing data
• Ensure that the files’ and staff documents confidentiality is maintained
• Ensure that the files cabinets are properly arranged and placed to avoid any damages to files and documents

Mission 2: Create soft archiving folders

• Request support from line manager and IT department for the settings of the tools
• Digitalize all documents & arrange them in folder to upload in NHF for Electronic filing system
• Make a backup for all hard copy archives.
• Follow up and ensure the closure of all documents and files in NHF shared portal
• Check all files with excel sheet database to make sure missing documents & share with Line manager.

Additional responsibilities

• Support the HR Manager (compliance) during the Auditing and information related to staff
• The employee is required be flexible and adaptable with regards to the implementation of the daily work/activities

• 12 class graduate minimum and BA holders will be preferred 
• At least 2 years of professional experience in filing or data management roles in NGOs
• Good Communication skill
• Punctuality and ability to meet deadlines
• Good knowledge in using office equipment and devices

Qualified and interested candidates should submit a cover letter and full CV with three Referees indicating the vacancy announcement to the address: Human Resources Department AAH office
or can also be emailed to: vacancies@af-actionagainsthunger.org indicating the job tile and vacancy number of the position in the email subject line.
Eligible candidates are invited to apply by the earliest possible, until 04 January 2025.
Female candidates are highly encouraged to apply.
Do not submit academic certificates with the application. These will be requested if the candidate is selected. Only short-listed candidates will be contacted for the written test/interview.
Action Against Hunger/Action Conter La Faim is an equal opportunity employer. We strongly encourage women and people with disabilities to apply.
ACF/AAH has zero-tolerance policy on sexual exploitation, sexual harassment, and abuse (SEA).