Core Functions / Responsibilities:
1. Coordinate and monitor the day-to-day fleet operations of the office in accordance with IOM policies, procedures, security requirements and established fleet management standards.
2. Receive, review and coordinate approved vehicle requests from programme and support units, prepare daily vehicle schedules, allocate vehicles and drivers, and ensure efficient utilisation of the fleet.
3. Maintain and monitor vehicle logbooks, movement records, mileage, fuel consumption and other fleet-related documentation, ensuring accuracy, completeness and timely updating.
4. Coordinate preventive and corrective vehicle maintenance, including servicing, inspections, repairs and follow-up with workshops and service providers to minimise vehicle downtime.
5. Monitor the validity and renewal of vehicle registration, insurance, roadworthiness certificates and other statutory or organisational documentation and ensure that all vehicles remain compliant.
6. Monitor fuel consumption and related costs, analyse consumption patterns and identify significant variances or irregularities for appropriate follow-up.
7. Coordinate the reporting and documentation of vehicle accidents, breakdowns, damages and other fleet incidents and ensure that required follow-up actions are completed in accordance with established procedures.
8. Assist with the procurement of vehicles, spare parts, repairs, maintenance and transportation services, including preparation of technical specifications, solicitation of quotations, bid analysis and provision of technical inputs during evaluations.
9. Conduct market surveys and support the identification, evaluation and management of fleet-related suppliers, including workshops, vehicle rental companies, spare-parts suppliers and other service providers.
10. Maintain complete and accurate physical and electronic fleet records and prepare periodic reports on vehicle utilisation, maintenance, fuel consumption, costs, availability and other fleet performance indicators.
11. Support fleet planning and budgeting by providing information on vehicle requirements, operating and maintenance costs, replacement needs and disposal of vehicles in accordance with IOM procedures.
12. Provide technical guidance and training to drivers, junior SCM staff and relevant office personnel on fleet management procedures, vehicle safety, documentation, proper vehicle use and compliance requirements.
13. Perform other relevant supply chain duties as may be assigned.
Required Qualifications and Experience
Education
· Bachelor’s degree in business administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with three years of relevant professional experience.
or
· High School diploma with (5) five years of relevant professional experience
· Certification in Procurement, Logistics or Supply Chain Management is an advantage
Experience
· Experience in procurement and logistics and working with vendors and service providers;
· Experience with asset management process;
· Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage; and,
· Experience working in an international organisation an advantage.
SKILLS:
· High level of computer literacy;
· Ability to work with national and international institutions;
· Ability to prepare clear and concise report;
· Excellent communication and negotiation skills; and,
· Ability to establish realistic resource requirements to meet IOM needs.
Languages
- For all Applicants, fluency in English is required (oral and written).
- Working knowledge of Pashto or Dari is required.
- Fluency in all national language(s) are highly advantages.
Note: Qualified female candidates are highly encouraged to apply.
