Akramzada International Ltd is established in 2001 and has gradually grown into a regional Asian trading company with heavy roots in Afghanistan and with strategic planning for regional growth across Asia and the Middle East, we have a proven track record of providing excellent service. to some of the world's leading organizations, especially in environments that are challenging and considered hazardous. AKI is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, colour, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements.

The General Admin Manager is responsible for overseeing and coordinating the administrative functions of the company with 50 branches. This role involves managing office operations, supervising administrative staff, ensuring compliance with company policies, and supporting the overall efficiency and effectiveness of the organization. The manager will also manage branch rents, taxes, facilities, and maintain a comprehensive list of assets.

We kindly request that those who do not meet the specified requirements refrain from applying for the administrative manager position. We value transparency and integrity in the recruitment process and want to ensure that all applicants have a fair chance based on their qualifications and experience.

Key Responsibilities:

1. Operational Management:
   • Oversee daily administrative operations across all branches.
   • Implement and manage efficient office systems and procedures.
   • Ensure that each branch adheres to company policies and procedures.
2. Staff Supervision:
   • Manage and supervise a team of administrative staff at the headquarters and coordinate with provincial supervisors.
   • Conduct performance reviews, provide training, and facilitate professional development for administrative personnel.
3. Communication and Coordination:
   • Serve as the primary point of contact for provincial supervisors regarding administrative matters.
   • Facilitate communication between head office and branches to ensure alignment and consistency.
4. Budgeting and Financial Management:
   • Assist in the preparation and management of the administrative budget.
   • Monitor expenses and implement cost-saving measures where possible.
   • Manage branch rents, ensuring timely payments and negotiating lease agreements.
   • Oversee the payment of taxes and ensure compliance with local regulations.
5. Facilities Management:
   • Oversee the maintenance and management of office facilities, ensuring a safe and productive work environment.
   • Coordinate with external vendors for office supplies, equipment, and services.
   • Ensure all facilities are in compliance with health and safety regulations.
6. Asset Management:
   • Maintain a comprehensive list of assets across all branches.
   • Conduct regular audits to ensure asset integrity and proper utilization.
   • Implement asset management policies and procedures to track and manage company assets.
7. Compliance and Risk Management:
   • Ensure compliance with local regulations across all branches.
   • Develop and implement risk management strategies to mitigate potential administrative issues.
8. Project Management:
   • Lead and manage special projects related to administrative functions and office operations.
   • Coordinate with various departments to support organizational initiatives and goals.
9. Reporting and Analysis:
   • Prepare regular reports on administrative activities, expenses, and performance metrics.
   • Analyze data to identify trends and areas for improvement.
   • The Admin Manager will report directly to Director Operations
10. Customer Service:
    • Address and resolve administrative issues and inquiries from staff and external stakeholders.
    • Ensure high levels of customer service and support are maintained across all branches.

• Education: Bachelor’s degree in Business Administration, Management, or a related field. Master’s degree is a plus.
• Experience: Minimum of 3-5 years of experience in administrative management, preferably in a multi-branch organization.
• Skills:
  • Strong leadership and management abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in office management software and tools.
  • Strong organizational and problem-solving skills.
  • Ability to multitask and manage multiple priorities.
  • Experience in managing real estate leases and facilities.

Key Competencies:

• Leadership: Ability to lead and motivate a team, manage performance, and foster a positive work environment.
• Efficiency: Strong focus on operational efficiency and continuous improvement.
• Attention to Detail: Keen eye for detail to ensure accuracy and compliance.
• Flexibility: Ability to adapt to changing circumstances and handle unexpected challenges effectively.
• Strategic Thinking: Capability to think strategically and make decisions that align with the company’s long-term goals.

Working Conditions:

• Based at the company head office, with regular travel to branch locations.
• May require occasional evening or weekend work to meet deadlines or address urgent issues

We kindly request that those who do not meet the specified requirements refrain from applying for the administrative manager position. We value transparency and integrity in the recruitment process and want to ensure that all applicants have a fair chance based on their qualifications and experience.

Qualified and interested candidates should submit a cover letter and CV (with three Referees) indicating the vacancy announcement reference via email to jobs@azi.af no later 30 of July 2024..

Interested and qualified candidates should submit a full CV (maximum five pages) with a cover letter explaining their motivation in applying for the job and highlighting their relevant skills and experience.

In the e-mail subject line, please put job title & vacancy number of the position you are applying for, otherwise your applications will not be screened.

Do not submit academic certificates with the application. These can be requested if the candidate is selected for further recruitment process.

This is a Call for CVs announcement, once we collect and as per need of company we will come back to call only qualified and short-listed candidates for the written test/interview.

Akramzada International Ltd is an equal opportunity employer.