Afghanaid is a British humanitarian and development NGO founded in 1983, with its headquarters in Kabul. We operate in four provinces—Badakhshan, Samangan, Ghor, and Daykundi—and collaborate with partners in nine additional provinces: Herat, Faryab, Jawzjan, Sar-i-Pul, Balkh, Bamyan, Takhar, Khost, and Paktia. Over the past four decades, Afghanaid has developed thematic expertise and built the capacity of its staff to address the evolving needs of Afghanistan, guided by international best practices and opportunities for innovation. Our work is centered on four key pillars of sustainable development: providing basic services, enhancing sustainable livelihoods and food security, adapting to climate change and reducing disaster risk, and delivering emergency humanitarian assistance. We mainstream three guiding principles across all our activities to ensure their contribution to sustainable development: gender and inclusion, good governance and community development, and conflict mitigation and peacebuilding.

The Finance and Compliance Intern plays a critical role in supporting the team with daily tasks and ensuring the smooth functioning of basic operational processes. The intern will be responsible for reviewing, updating, and managing various operational aspects, particularly related to award cards and financial data within Microsoft NAV.The Finance and Compliance Intern plays a critical role in supporting the team with daily tasks and ensuring the smooth functioning of basic operational processes. The intern will be responsible for reviewing, updating, and managing various operational aspects, particularly related to award cards and financial data within Microsoft NAV.

Responsibilities:

1. Assist with the review and updating of all restrictions, rules, and dimensions for award cards.
2. Support the review and updating of budget modifications, milestones, reporting timelines, and extended fields for award cards.
3. Help ensure that all award card terms and conditions are aligned with donor contracts.
4. Assist in validating and updating awards in Microsoft NAV, including budgets and dimension speed keys.
5. Support data entry of stock and consumable commodities into Microsoft NAV.
6. Assist in uploading necessary documents (contracts, budgets, proposals, donor prior approvals, PPAs) to award cards.
7. Help with updating the Microsoft Dynamics NAV workflow management.
8. Assist the Treasury team with day-to-day cash and bank-related matters.
1. Support in performing all vendor card screenings and ensure they are uploaded to the system.
10. Assist the Finance Officer with scanning, filing, taxation, and uploading financial documents to the shared drive.
11. Undertake any other tasks as assigned by the line supervisor.
50. Support the compliance officer in review of documents, teaming agreements, contracts, PPAs, updating the registers and other compliance related issues.
1000. Support the compliance officer in unit review.

PERSON SPECIFICATION

Education & Professional Qualification

Bachelor’s degree in Business Administration or any related field.

Work Experience

Fresh graduate with maximum 3 years or no work experience.

Professional Skills, Competencies, Values and Attitudes

Afghanaid seeks a responsible and dependable candidate with strong initiative, judgment and adaptability as well as excellent skills in communication, interpersonal relations and decision-making. Specifically, the holder of this position should also demonstrate the following:

Key Skills and Competencies

Essential

1. Ability to work with limited supervision
2. Ability to deal with difficult, often challenging work situations.
3. Have interest in learning
4. Excellent communication skill
5. A good team player
6. Sensitivity to gender issues.
7. Fluent in Dari, Pashto in English (written and oral).
8. Personal integrity, sense of humour, intuition and self-motivation
1. Knowledge of personal strengths and weaknesses
10. Active listener

Other Terms and Conditions:

• Working from Sunday to Thursday.
• Comply with Afghanaid rules, regulation code of conduct and directions from nominated manager.
• Protect and use properly Afghanaid property.
• Abide by Afghanaid’s security protocols and policies and follow the guidance advise by Head of Security
• At the end of the contract Afghanaid will issue a certificate of internship.
• This internship contract is for a duration of 6 months.
• Afghanaid will pay you USD154 per month (taxable)/As per internship policy as stipend during the time of internship.
• Afghanaid will provide pick and drop facility

Other Information

Afghanaid’s core values are creativity, fairness and honesty. Our staff are passionate about and proud of their work. Teamwork is fundamental to our standards and is demonstrated by taking initiative, assisting others and taking on additional responsibilities / tasks if necessary. We are results driven, committed and motivated to achieve targets and take accountability for our own actions.

Please submit your application by filling the Afghanaid standard job application form and email a completed application form, covering letter and your CV, by no later than 07 Sep, 2024 to vacancies@afghanaid.org.uk  ; including your name, vacancy number and the job title in the subject line. Your covering letter should be no more than 1 standard A4 page in length and explain how you meet the essential and desirable position requirements and why you feel you would be a suitable candidate for this role. Your CV should be no more than 4 pages and include 3 professional references including your current employer. The precision and style with which you present yourself in your covering letter and CV will be given significant weight in short listing candidates. Application with no proper subject (requested above), without the application form or submitted after the deadline will not be considered. Due to the high volume of applications we receive, we are unable to respond to every application. If you have not heard from us within 2 weeks of the deadline, then you have not been successful for shortlisting.

Please note that applying without filling the standard job application form will result in disqualifying the applications to review for shortlisting.

Link for the Afghanaid Standard Job Application form:  https://drive.google.com/uc?export=download&id=1vLmMCTTa7peZ-8Odm-L4xm_5ULr6nvRG