Terre des hommes Lausanne (Tdh) is a Swiss child welfare foundation, that provides assistance and protection to vulnerable populations worldwide. Tdh has been working in Afghanistan since 1995 and carries out projects related to Child Protection, Mother and Child Health, and Livelihood Programs in Kabul, Herat & Nangarhar provinces.

Under the supervision of the Finance Manager, the Finance officer oversees the delegation's financial resources management, autonomously guarantees, and manages the financial equilibrium and stability of the delegation, and ensures compliance with TDH procedures, donors' guidelines, and local legislation.

· Preparing Financial reports, Checking and monitoring the accounting quality, and ensuring the accounting policies are applied accordingly.

·Update the FMT, check and analyse the budget line and follow the status of payments with relevant budget line holders.

Duties & Responsibilities:

Accounting and cash flow management

·Under the supervision of the finance manager follow the monthly accounting closure of the Delegation and approve the monthly cash and bank reconciliation before sending it to the HQ.

·Supervise the security of TDH funds and flows all over the country.

· Pre-validate the monthly accountancy closure process.

·Ensure the quality of accounting, and implement spot-check controls (validity of vouchers, quality of the accounting transactions, etc.).

·Implement controls of payable and receivable account management.

·Carry our random physical checks of safes and cashboxes and ensure control rules are being applied.

· Manage cash flow between the delegation and the HQ ensuring the treasury on all activities.

· Supervise draw-up cash-flow forecasts and ensure the optimal management of cash flow.

Budget and donor funding contracts management

· Under the supervision of the Finance manager contribute to the draw up of the annual budget (P0, P1, P2, P3/ closing) with respect to TDH financial guidelines and golden rules and analyze the impact on the financial plan.

·Ensure realistic budgeting, proper codification of expenses and good budget steering.

·Update the allocation system of structure costs monthly, taking into consideration being compliant with donors' guidelines.

·Support in the correct financial management of the delegation; this includes, but is not limited to, follow-up of the delegation budget, donors’ budgets, and contracts with partners.

·Support operational teams in the design of budgets for the proposals to be submitted to donors and review and ensure approval from the delegation before sending them to HQ.

·Manage a monthly FMT (Financial Monitoring Tool) of budgets (donors’ budgets and delegation budget) and financial equilibrium of the delegation, including analysis and feedback to budget holders.

·Anticipate and prepare cost or no-cost extension of donor contracts or budget amendments.

·Keep up to date with the procedures of institutional donors providing funding for the delegation and ensure compliance with these procedures.

·Ensure proper follow-up of donor deadlines as per the funding database and draw up the financial reports.

· Alert when necessary, but early enough on financial risks in the delegation.

· Train top management teams on budget management tools.

· Ensure the respect of HQ deadlines and monitoring process.

Reporting and communication

· Under the supervision of the finance manager and within his/her field of activity, participate in developing synergies with government institutions, other NGOs, and local organizations, and liaise with external auditors and other financial institutions.

·Disseminate the financial information within the delegation for both institutional and internal reporting.

· Produce a monthly report to the SSC for the delegation finance department activities!

· Follow up on the monetary market, prices, and exchange rates.

· Follow up on the VAT and duty exemption procedures and keep a record of the exempted materials.

Audit, Compliance & Internal Control

· Support the Audit focal point in the compliance of Tdh with all financial, tax reporting, and regulatory requirements.

·Accompany and track contractual financial audits and audits of annual accounts.

· Develop an implementation plan and calendar for internal and external audit recommendations.

·Respect and see to the enforcement of the delegation's regulations and financial and administrative processes.

·Responsible for the fulfillment and adherence to the Tdh signatories' schedule for purchases and payment authorizations.

·Know and implement policies on security, child protection and fraud prevention within the finance department.

· Draft, and update the finance manual & SOPs.

Perform any other tasks as may be requested by the line manager.

Security

- Comply with Tdh Security Regulations.

- Inform and share any incident or information related to the security of staff and beneficiaries with the Country Representative.

Safeguarding Policy

- Commit to respect the Tdh Safeguarding Policy and principles of child protection.

- Commit to ensuring the best implementation possible of the Safeguarding Policy in Afghanistan.

- Commit to informing Child Safeguarding Focal Point and to deal with any cases, allegations, or the possibility of transgression, even potential, of the Safeguarding Policy.

Child Protection Knowledge

·Has significant experience working in the child protection sector.

·Is able to make considered decisions about how to act to safeguard or promote and recognize signs of abuse, and exploitation of children’s welfare.

·Is able to work with children and their families in a range of complex situations addressing issues such as resilience and recovery.

·Promotes and speaks with authority about the principles and approaches to child protection programming.

· Leads team to make existential choices about how best to use the available time and resources to address violations of children’s right to protection.

· Strengthens the linkage between national policies and structures and community-based care and protection mechanisms including traditional mechanisms.

Works effectively and collaboratively with other agencies to pursue common goals in child protection.

• NOTE: strongly request the candidates to read the job responsibilities and requirements carefully!!!
• Bachelor’s degree in finance, Economics, BBA, management, or a relevant subject
• 3 Years to 5 years of Experience in Finance & Accounting, preferred in an NGO environment, of which 3 at an Officer level within the finance department of an international organization.
• Excellent written and speaking Dari & Pashto, with good knowledge of correspondences and formal letters
• Strong Technical skills in finance, Advanced in Office and accounting software (SAGA preferable)
• Set and understand the legal, administrative, and financial documents.
• Ability to track budgets and accountability in accordance with planning and deadlines.
• Ability to increase understanding of financial issues within delegation.
• Ability to lead, accompany, and track financial audits.
• Ability to design budgets and prepare financial reports.

To apply, please click on the link below:

https://jobs.af/jobs/finance-officer-only-female/apply