HI has been supporting the Afghan people since 1987, starting its operations in Pakistan. Since 1996, HI has been operating across Afghanistan in order to launch victim assistance interventions, working at different levels of the society and adopting a cross-sectoral approach. While present on the ground to directly support victims of the conflict through the provision of a range of services – from physical rehabilitation, to mine risk education and inclusive livelihoods – HI has been continuously advocating to increase the rights of victims and other people with disabilities in the country. In particular, and in line with its global strategy and priorities, HI has been advocating to reduce the use of landmines and conventional weapons. Acknowledging the need to respond to the urgent emergency crises combined with longer term, chronic gaps in the provision of services, HI has steadily expanded its range of activities and services in order to support the most vulnerable people, enhancing their resilience while strengthening participation and inclusion of all individuals.

Job Purpose:

The HR Assistant is a pivotal role within the Human Resources department, responsible for providing comprehensive administrative support to facilitate the efficient functioning of HR processes. The ideal candidate will be organized, detail-oriented, and possess strong interpersonal skills to effectively collaborate with both HR colleagues and employees in Nimroz.

The Duties and responsibilities may include but not limited to: 

Recruitment Support:

• • Under the supervision of HR/Admin Supervisor coordinate the recruitment including being part of the selection process and liaise with hiring managers and external candidates to ensure a positive candidate experience.
  • Assist in coordinating and scheduling interviews.
  • Maintain accurate and up-to-date records of job postings.
  • Communicate with candidates to collect necessary documentation and information.

Onboarding:

• • Facilitate the onboarding process for new hires, including documentation, orientation, and training schedules.
  • Ensure all required paperwork is completed and filed appropriately.

Employee Records Management:

• • Collect, update and secure all employees’ records correctly and confidentially on employees’ HR files, HR system and any other HR records.
  • Maintain and manage proper labeling of personnel files and recruitment files.
  • Making sure that all personnel files and recruitment files are completed on time.
  • Scan the Personnel and Recruitment files and make sure uploaded on the SharePoint.
  • Collating and filing of Performance appraisals of employees on time.
  • Ensure confidentiality and accuracy of employee information.

Administrative Support:

• • Act as the first point of contact for HR-related inquiries and provide timely and professional assistance.
  • Assist in the preparation of HR reports, presentations, documents and correspondence
  • Collect Signatures for HR Documentation in the office

Benefits Administration:

• • Submission of all necessary payroll information for processing
  • Support the administration of employee benefits programs.
  • Assist employees with benefits-related inquiries.

Time and Attendance:

• • Track and manage employee time and attendance records.
  • Generate reports as needed for payroll processing.

Compliance:

• • Assist in ensuring compliance with HR policies and procedures.
  • Stay updated on relevant labor laws and regulations.

HR Communication:

• • Assist in the communication of HR policies and procedures to employees.
  • Support the distribution of relevant HR-related information.

Events and Programs:

• • Assist in the coordination of HR events and programs.
  • Contribute to employee engagement initiatives.

Qualifications and Skills:

• Bachelor's degree in Human Resources, Business Administration, or a related field is preferred.
• Previous experience in HR administration, recruitment, or a related field is advantageous as HR Assistant for not less than 2 years.
• Proficient in MS Office applications; experience with HRIS systems is a plus.
• Strong organizational and time management skills.
• Excellent English written and verbal communication skills.
• Discretion and ability to handle confidential information with sensitivity.
• Proactive approach to problem-solving and continuous improvement.
• Ability to work collaboratively in a team and independently.
• Adaptability and flexibility to thrive in a dynamic work environment.
• Strong commitment to maintaining a high level of professionalism.

Application Process:

Applicants can login to the online application system by copying and pasting the following link into their web browser https://airtable.com/appPCPqYIWETSKXyZ/shr4DUYSGM4DeOtKX to submit their details and upload their required documents prior to the deadline.

Important notes:

• Please note that only the applications received through the online platform will be considered for this position.
• It is important to note that applications received after the deadline will not be considered. Therefore, timely submission is crucial.
• After the review process, please be aware that only candidates who have been shortlisted will be contacted for the next stages of the recruitment process. If you do not hear from us within one week from the closing date , please consider that your application has not been shortlisted for further process.

- HI has got strong stand on protection of beneficiaries.

"The Role Holder will have to create and maintain an environment which prevents sexual exploitation and abuse and promotes the implementation of the code of conduct"

HI promotes and upholds the principles of equal opportunities and its policies (PSEAH, Child Protection etc). HI has a zero tolerance approach to any harm to, or exploitation of, a vulnerable adult or a child by any of our staff, representatives or partners. Recruitment to all jobs in HI includes, in particular, criminal
record checks and the collection of relevant references. Safeguarding our beneficiaries is our top priority in everything we do.

Individuals with disabilities and female candidates are especially encouraged to apply. We are committed to fostering a diverse and inclusive environment and strongly value the unique perspectives and contributions that you can bring to our team.