Civil society has long been a key factor in addressing a full range of issues in the social, cultural, religious, humanitarian, and political life of Afghanistan. With the focus on the transition to Afghan leadership, civil society, particularly local and national non-governmental organizations (NGOs), have the potential to play an important and complementary role in Afghanistan in the delivery of the government’s priority programs, in supporting improved governance, in connecting the wider Afghan population to the state, and in advocating for the vulnerable and excluded.

NGOs in Afghanistan face challenges, including financial and capacity gaps and a public trust deficit, in their endeavors to play such a role effectively. The government, the international community, and civil society have been considering methods by which to support NGOs to address these challenges and realize their potential, dating back to discussions at the Conference on Enabling Environment for Effective Private Sector Contribution to Development in Afghanistan in June 2007. One of the outcomes of these considerations was the formation of a working group, with representation from international and national NGOs, key national NGO networks, and civil society professionals, to establish an organization that will enable NGOs to address these challenges.

The Afghanistan Institute for Civil Society (AICS) objectives are:

1. To raise the credibility of the civil society sector by certifying local NGOs using locally defined and internationally recognized standards.
2. To systemize capacity-building efforts by coordinating initiatives using measurable performance indicators.
3. To strengthen the role of civil society in Afghanistan’s development through policy dialogue and active engagement with the government, donors, and the broader development sector.
4. To provide a channel for resources for civil society by strengthening philanthropic and corporate social responsibility efforts.

The Finance Assistant under the direct supervision of the Finance Manager will be responsible for preparing filing, maintaining documents and cash deposit, transfer, tax clearance to MoF & Custom departments, submitting MoEc reports, administration, maintaining accounts, maintaining cash and cash controls, making the entries in cash book, maintaining accounts payable and receiveable. The Finance Assistant must work within the AICS policies and procedures.

• Make sure as per that all transaction must have supported documents before processing for payment.
• Make sure that the budget lines in all transactions are booked to the correct budget lines and projects.
• Processes suppliers invoices and make sure suppliers are paid in a timely manner.
• Manage petty cash funds, maintain petty cash journal, disburse funds for the petty cash expenses, make the petty cash payments in a timely manner and in consideration of AICS procedures, reconcile petty cash expenses and advances on a daily and monthly basis.
• Preparing cash count documents on a daily, weekly and monthly basis and always remain organized and prepared for surprise cash counts.
• Review expense reports by ensuring that the information presented in the expense report accurately represents the expenses incurred and are reasonable project-related expenses and process for payment.
• Process the staff monthly payroll in a timely manner
• Deposit in Government Treasury payroll tax contractor/supplier tax, maintain and update data base of tax deducted from contractors and tax payment/deposit.
• Support Finance Manager in preparation of annual tax return documents for the organization and insure to submit to MOF on time at the end of each physical year.
• Reconcile bank accounts on daily, weekly and monthly basis and prepare bank reconciliation documents at the end of each month with supporting documents of system and other forms.
• Review inventory tracker to insure that all purchased equipment added into the system is entered in to the inventory tracker and is physically in place
• Responsible for maintaining proper filing system. This includes sorting, sequencing and making sure that proper supporting documents are attached.
• Maintain proper tracking system of vouchers in and out
• Provide extensive support during internal and external audits
• Any other task/s recommended by line manager

• Excellent knowledge of working with different financial softwares.
• Prectical working experience and at least 3 years professional work in National NGO.
• Strong computer spreadsheet/word processing skills
• Be able to work under pressure with tight deadline
• Be flexible in travel within and outside the country for handling financial matter of the organization when needed.
• Must be capable of working both individually and as part of a team to undertake tasks in a fast-paced environment.
• At least 2-3 years of work experience in the field of finance  or accountant with national organization.

Interested applicants should submit their CV along with a cover letter to Jobs@aicsafg.org  no later than 12th September 2024. 

Important Notes: 
•    Please quote the Vacancy Number and Position Title as the Subject of the e-mail when applying. 
•    No supporting documents (e.g., diplomas, recommendation letters, identification card(s) etc.) are required at this stage. 
•    Only short-listed candidates will be contacted for further assessment.
•    Salary scale: Based on the organization sary scale or NTA 

The Afghanistan Institute for Civil Society (AICS) promotes a transparent and equitable recruitment process. We reiterate that all services related to job applications, including processing, seminars, and training programs, are provided free of charge. 

Our official job announcements are posted on the ACBAR website (acbar.org/jobs). Interested candidates are encouraged to submit their applications through our designated email address: jobs@aicsafg.org

Afghanistan Institute for Civil Society  (AICS) recruitment and selection process reflect our commitment to equal opportunity and protecting children and at-risk adults, beneficiaries, partners, community members and employees from safeguarding violations. We will do everything possible to ensure that only those who are suitable to work with children and at-risk adults are recruited to work for us. In the process of recruitment, selection and appointment AICS implement a range of procedures and vetting checks including criminal records disclosures to ensure everyone associated with AICS is kept free from harm and abuse is prevented.
 
Protection from Sexual Exploitation Abuse and Harassment (PSEAH) is the responsibility of everyone, and all selected individuals will be required to comply with AICS Safeguarding Policy at all times. 

By sharing your cover letter and resume with AICS in response to this job application, applicants consent AICS to keep this information on file for Recruitment and Human Resources Management purposes.

We request all job seekers to be attentive and report any instances of individuals or entities claiming to charge fees on behalf of AICS to info@aicsafg.org. Our commitment to ethical practices ensures that your career aspirations are supported without any financial burden during recruitment.

Female candidates are encouraged to apply.