Afghanaid is a British humanitarian and development NGO established in 1983. It is headquartered in Kabul and is currently working in four provinces: Badakhshan, Samangan, Ghor, and Daykundi. We also work through partners in nine others: Herat, Faryab, Jawzjan, Sar-i-Pul, Balkh, Bamyan, Takhar, Khost and Paktia. For 4 decades, Afghanaid has developed its thematic expertise and the capacity of its staff in correspondence with the evolving needs of the country, international best practice, and opportunities for innovation. Our work supports four pillars of sustainable development: providing basic services; strengthening sustainable livelihoods and food security; adapting to climate change and reducing disaster risk, and emergency humanitarian assistance. Three guiding principles are mainstreamed in all our work to ensure its contribution to sustainable development: gender and inclusion, good governance and community development, and conflict mitigation and peacebuilding.

Responsibilities

• Work with Senior HR Assistant to make sure that all the required documents as per the checklist are updated in the recent hired staff files, files are properly updated, and all necessary documents are placed in the files.
• Take lead on scanning of active and closed files rename each document as per the checklist and instruction and keep the scanned documents on hard drive and upload the active staff files to NAV system.
• Work with Senior HR Assistant to make sure the HR database and in Excel sheets is updated with missing information including the most recent hired staff.
• Monthly maintain of staff timesheets and make sure timesheets are submitted and are recorded in file and the tracking sheet is updated regularly.
• Take lead on staff attendance, timesheets, and leave reports by communicating with relevant operations staff in field offices and Kabul to make sure attendance reports are received by 2nd of the coming month for part-time staff’s payroll preparation and share the reports and supporting documents to HR Coordinator for further process.
• Represent Human Recourses in all interviews panels up to Officer level positions.
• Support HR Coordinator on staff medical costs reimbursement claims and reports and maintain all staff medical claims record and reports.
• Work with HRM to ensure that all staff included new staff has the updated job description (JD) and copy of the JD is exist in their personnel files.
• Coordination and follow up on that all new staff probation period objectives set and appraised immediate after probation completion. 
• Maintain staff annual performance appraisals, analysis and share the report with HR Manager/Deputy Director
• Preparing letters for all staff to notify Cost of Living Adjustments and Performance based increments.
• Support the HR Coordinator with preparing of payrolls, payslips, and taxes and other relevant tasks and would like to take lead on Freelancer payroll.
• Prepare monthly leave reports and submit it to finance 
• Assisting HR Coordinator in preparation of monthly and quarterly full-time and part-time staff status reports.
• Take lead on staff exit clearance and final payment and make sure staff final payment is paid on time.
• Provide administrative support, when required to the HR Deputy Director, HR Manager and HR Coordinator, by undertaking additional tasks and responsibilities as requested.
• Any other tasks assigned by the line manager or overview manager

Person Specification

Education/ Training

The position holder must possess a Bachelor’s degree Business Administration with specialisation in Human Resource or another relevant areas.

Work Experience

• A minimum of 3 years working experience in Human Resource Management with INGOs/NGOs or private companies/government.   
• Proven ability to think and lead strategically, plan effectively, set priorities and meet deadlines.
• Experience and understanding of international humanitarian and development work.
• A consistent and proven track record as an exceptional team player

Professional Skills, Competencies, Values and Attitudes

Afghanaid seeks dependable professionals with strong initiative, judgment and adaptability as well as excellent skills in communication, presentation, facilitation, interpersonal relations, decision-making, and reporting. Specifically, applicants for this position should also demonstrate the following:

Key Skills and Competencies

Essential

• Ability to deal with difficult, often frustrating work situations.
• Gender sensitivity.
• Personal integrity and a sense of humour.
• Knowledge of personal strengths and weaknesses.
• Ability to manage conflicting priorities in personal workload.
• Fluency in written and spoken in English, Dari and Pashto
• A clear and firm commitment to the rights, equality, role, and empowerment of women, minorities, and persons with disabilities.
• Excellent communication skills with the ability to persuasively present ideas.
• Ability to work with limited supervision.
• Proficiency in office software applications, including spreadsheets, Word, Excel, PowerPoint, and Outlook.
• Personal integrity with initiative and drive to get things done and achieve results in a fast-paced and challenging environment. 
• Creative and innovative in conceptual and analytical thinking
• Strong organisational and coordination skills, able to work with significant levels of autonomy, manage personal priorities and meet tight deadlines.
• Demonstrated commitment to continuous learning and professional development.

Desirable

• Master Degree in the relevant field.
• 2 Years working experience in HR at INGOs

Other Information

Afghanaid’s core values are creativity, fairness, and honesty. Our staff are passionate about and proud of their work. Teamwork is fundamental to our standards and is demonstrated by taking initiative, assisting others and taking on additional responsibilities / tasks if necessary. We are results driven, committed, and motivated to achieve targets and take accountability for our own actions.

Our remuneration and benefits package is competitive with other similar organisations.

Please submit your application by filling the Afghanaid standard job application form and email a completed application form, covering letter and your CV, by no later than Saturday 21^st September 2024 to vacancies@afghanaid.org.uk  ; including your name, vacancy number and the job title in the subject line. Your covering letter should be no more than 1 standard A4 page in length and explain how you meet the essential and desirable position requirements and why you feel you would be a suitable candidate for this role. Your CV should be no more than 4 pages and include 3 professional references including your current employer. The precision and style with which you present yourself in your covering letter and CV will be given significant weight in short listing candidates. Application with no proper subject (requested above), without the application form or submitted after the deadline will not be considered. Due to the high volume of applications we receive, we are unable to respond to every application. If you have not heard from us within 2 weeks of the deadline, then you have not been successful for shortlisting.

Please note that applying without filling the standard job application form will result in disqualifying the applications to review for shortlisting.

Link for the Afghanaid Standard Job Application form:  https://drive.google.com/uc?export=download&id=1vLmMCTTa7peZ-8Odm-L4xm_5ULr6nvRG

Note: We are committed to fostering an inclusive workplace and individuals with disabilities are highly encouraged to apply for this position.