Created in 1993, Acted is an international non-governmental organization pursuing a dual mandate of emergency response and development interventions in 40 of some of the world’s most vulnerable countries affected by conflicts, disasters, or socio-economic hardship. With a team of 7,000 national staff and 400 international staff, Acted implements 500 projects a year to support more than 20 million beneficiaries, notably in hard-to-reach areas.

Acted goes to the last mile through programs and approaches that look beyond the immediate emergency towards opportunities for longer-term livelihood reconstruction and sustainable development. Guided by the motto “Think Local, Act Global” and its 3Zero –Zero Exclusion, Zero Carbon, and Zero Poverty – strategy, Acted puts local territories at the center and provides tailored support to local needs.

Acted Afghanistan:

Acted is working in 20 provinces in Afghanistan around the country. These provinces are affected by natural and man-made disasters. Acted provides relief and emergency assistance to vulnerable populations affected by displacements, conflicts, or natural disasters, in the fields of agriculture, shelter, wash, and food security.

Job Purpose:

Under the supervision of REACH Country Operation Manager and in coordination with the REACH FLAT Officer, the REACH FLAT Assistant will support the REACH FLAT Officer in all the routine administrative, logistics, HR and finance related paper works/filing tasks and to coordinate with Acted departments when needed.

Duties & Responsibilities:

• Support REACH FLAT Officer on developing and maintaining proper filing system for enumerators (contract, Code of Conduct, confidentiality code, attendance sheets, IDs, CVs) for regions and track all filling and documentation.
• Responsible for the paperwork (printing, copying, processing, and scanning).  
• Responsible for meeting room booking and making sure other relevant preparations are made in advance.
• Assist the staff on mission/leave forms process and follow up for REACH staff accommodation request.
• Follow up with administrative department on flight/car booking for REACH staff missions
• Responsible for Stock Management, including keeping it organized.
• Support the REACH FLAT Officer on Assets Management
• Assist to follow up all training logistics/admin arrangements taking place in Kabul.
• Assist to follow up REACH staff attendance sheet on daily basis
• Responsible to update inventory asset list on monthly basis.
• Provide information by answering questions and request (Mission forms, leave forms Staff contact details etc.)
• Assist with logistical and procurement follow ups in coordination with FLAT Officer.
• Any other relevant task by the line manager.

• Bachelor of BBA or any other related education is required
• Familiarity with policies, procedures, and regulations, especially those of governments, donors, and INGOs is an asset
• At least 1 year experience working with INGOs.
• Good experience and knowledge of administration and filling system
• Ability to operate Microsoft Word, Excel, and Outlook
• Familiarity with the aid system, and an understanding of donor and governmental requirements is an asset
• Motivated and willing to work with cross-functional teams
• Having a pro-active work attitude
• Fluency in English required
• Excellent communication skills
• Ability to work independently

Those who fulfill the above-mentioned criteria should send their updated CVs to the submission below email:

Kindly mention the Vacancy number, and position title in the subject line or your application may not be considered.

Please do not send heavy-sized documents (i.e., Tazkira, Education documents, work certificates)

Only shortlisted candidates will be called for the next stage of recruitment.

No CV will be considered after the closing date.

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Acted is an equal opportunity employer and does not charge a fee at any stage of the recruitment process. All applications are free for all candidates, and no one should require any payment or compensation during the recruitment process.