CARE is a non-governmental, non-political, non-profit, non-partisan and non-sectarian humanitarian organization, extending its relief and development assistance to those in need. CARE, as an International Confederation of 13 member organizations is one of the world's largest private humanitarian organizations working in more than 90 plus, countries committed to helping communities in the developing world achieve lasting victories over poverty.

Job Summary:
 

The Finance Specialist plays a crucial role in managing financial activities within an organization. Responsibilities typically include overseeing financial transactions, preparing financial reports and analyzing financial data specially to ensure integrity of GAC & UNDP Funded Projects.

The primary responsibility of this position is to oversee the Budgeting, Grants and Contract
function and assist the finance and program departments in developing and improving the
financial systems and procedures relating to budgeting, grants and contracts. The main function of
this position is to support the development of donor-specific project budgets and necessary
revisions, support in prepare accurate and timely monthly financial reports for projects, monitor
project expenses against approved budgets, manage the communications on contractual issues
with donors and CI Members, ensure timely submission of financial reports to program managers
and donors.

Job Responsibilities:
 

Financial reporting is a key responsibility for a Finance Specialist, involving the preparation, analysis, compliance and presentation of financial information to facilitate decision-making and ensure transparency. All the reports must be submitted to donor within the agreed deadlines.

Prepare monthly, quarterly and annual financial reports and Monitor budgets vs. expenditure using the budget monitoring tools and inform the Project Management about budget status monthly or when required.

 

Budgeting is a critical aspect of financial management that involves planning, controlling, and monitoring an organization's financial resources. As a Finance Specialist, your role in budgeting includes various key components:

Will be responsible for project budgeting, budget amendment, system entry and documentation with consultation of project manager and grants team.    
Ensure that CARE Afghanistan and donor’s requirements are considered at all stages of budget including preparation and implementation.
Review each project budget lines and transaction summaries for accuracy and rate of spending.
Interpret project activities and expenses in a narrative format. 
Work with Finance and grants team to ensure cooperative agreement information is accurately entered into the accounting information system and bring necessary amendments when required.
Make sure of compliance with donor financial rules and regulations. Maintain and regularly update donor compliance tracker.
Regularly check and track the partner cost share and indirect cost rate and overall project spending of the consortium partners. 
Assist the grants and contract management unit in the effective grant management of other projects (When needed and to the possible extend). 
 

Accounting:

1 Review the financial documents, ensure its integrity and make sure that all required information are available and recorded on supporting documents (invoice, contracts etc.) before registering financial transactions into FGMS.  
2. Prepare disbursement, receipts and journal entry vouchers on the basis of approved financial documents and ensure accuracy of costs allocation to projects.
3. Enter all processed financial transactions into the system (FGMS/People Soft) with accuracy.
4. Maintain files for all vouchers and other finance department correspondence.
5. Reconcile project advances and other sub ledgers of the project and takes necessary steps for correction of errors.
Accounting

Review the financial documents, ensure its integrity and make sure that all required information are available and recorded on supporting documents (invoice, contracts etc.) before registering financial transactions into FGMS.  
Prepare disbursement, receipts and journal entry vouchers on the basis of approved financial documents and ensure accuracy of costs allocation to projects.
Enter all processed financial transactions into the system (FGMS/People Soft) with accuracy.
Maintain files for all vouchers and other finance department correspondence.
Reconcile project advances and other sub ledgers of the project and takes necessary steps for correction of errors.
Ensure that all CARE Afghanistan and donor financial policies and procedures and Contribution agreement with the donor are respected at all stages of project implementation.
Ensuring adequate filing system and correspondence is in place to support audits and donor requests for information.
Review monthly field expense and reported to project manager and grant team.

 

Finance Specialist at CARE are expected to adhere to Safety & Security responsibilities, emphasizing team and individual accountability to maintain a safe environment. This includes readiness, compliance, and active engagement to mitigate risks through awareness, reporting, and policy enforcement. 

Gender equality and inclusion are fundamental at CARE, promoting equal rights and challenging discriminatory norms to achieve social justice. We foster an inclusive workplace respecting diverse gender identities, abilities, backgrounds, and experiences through dialogue, training, and diversity initiatives. All CARE staff must uphold ethical standards, following codes of conduct to prevent abuse, including sexual harassment, exploitation, and neglect. Regular monitoring ensures accountability to uphold these principles and support our mission of social justice and poverty alleviation.

1. Actively participate in supervisor meetings.
2. Ensure that all CARE Afghanistan and donor financial policies and procedures and Contribution agreement with the donor are respected at all stages of project implementation.
3. Maintaining up to date the Project receivable/payable position.
4. Hold monthly meetings with the project staffs and guide them on the financial issues. 
5. Solving conflicts when raised and reported to supervisor.
6. Exchange experience and lessons learnt among the staffs
7. Other task as assigned by supervisor
 

Safeguarding Responsibilities:

• Uphold CARE’s Safeguarding Policy (https://www.care-international.org/resources/care-international-safeguarding-policy) and Safeguarding Code of Conduct.
• Must read the Safeguarding Policy and either sign the Safeguarding Code of Conduct or sign a Code of Conduct that is consistent with or references this policy and Safeguarding Code of Conduct.

Safety and Security Responsibility:

We all have a responsibility to promote a safe and secure work environment, foster a safety and security culture, and ensure consistent application of, and compliance with, CARE Afghanistan safety and security policies and procedures.

Education:
Required, University graduate from relevant Fields
Desired, MBA-Accounting/ Finance is preferred

Experience:

4 Years working experience with International NGO in grants unit is must for this position.
Experience with multiple grants and different donors
 

Safeguarding

CARE places human dignity at the center of its relief and development work. At the heart of CARE’s efforts to impact poverty and social justice is its engagement with marginalized communities, and vulnerable adults and children. Vulnerable adults and children are particularly at risk of sexual exploitation and abuse. CARE commits to the protection from sexual harassment, exploitation, and abuse and of vulnerable adults and children, involving CARE Employees and Related Personnel. CARE has a zero tolerance toward sexual exploitation and abuse and child abuse. CARE takes seriously all concerns and complaints about sexual exploitation, harassment and abuse and child abuse involving CARE Employees and Related Personnel

CARE Afghanistan  participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we hereby request information from candidate’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the candidate left employment. All CARE Afghanistan’s offers of employment are subject to satisfactory references and appropriate screening checks. By submitting an application, the applicant confirms his/her understanding of these recruitment procedures.

• Please submit your completed CARE Standard Job application form (ACBAR: Application Form) to afg.vacancies@care.org.
• Applications after the closing date (12:00 AM) and without CARE Application form will not be accepted.
• Please Indicate the position title, Vacancy Number in the Subject Line (Finance Specialist CARE-AF-1120 Kabul) otherwise your application will not be considered.
• Please note that there is no telephonic inquiry and only shortlisted applicants will be contacted with and call for Interview.
• The successful applicant will be expected to undergo a Background Check, Bridger check & Reference check and be compliant and sign up to Care Afghanistan’s Code of Conduct, PSHA (Prevention from Sexual harassment, exploitation and abuse) and other Care Afghanistan policies prior to a final offer being made.
• People with Physical Disabilities and Women are highly encourage to apply.
• CARE IS COMMITTED TO SAFEGUARDING POLICY (Available at: Safeguarding)
• CARE IS COMMITTED TO CODE OF CONDUCT (Available at: CARE Afg Code of Conduct (updated).pdf)