Job Summary:
As part of RRAA’s CRLP project, the Provincial Manager (PM) will be responsible for management of the project activities at provincial and district levels. The provincial manager will make sure of the required coordination with all stakeholders, ensure the smooth and effective implementation in the province, manage and supervise the work of project staff and provide support, guidance and feedback to project staff in the province.
Main Responsibilities:
Planning and Implementation:
- The PM is responsible for planning, implementing, managing, and controlling all CRLPs activities under projects within the assigned province.
- Preparation and implementation of weekly and monthly plans.
- Manage day to day implementation of the program in close coordination with Package Manager, Lead Social Organizer, Lead Engineer and other project staff.
- Ensure progress of activities in accordance with the plan, procedures and CRLP operational manuals.
Coordination:
- The PM will supervise all project activities and coordination with local authorities, relevant line departments CRGs members and local communities.
- Ensure and coordinate with the project team the project goal, objectives, activities and deadlines.
- Attend the coordination meetings held in relevant provinces.
- Coordinate the challenges and problems of the project with the project team and local authorities.
Resource Management:
- Supervise the work and performance of the project staff, and ensure they are provided with the required support, guidance and input to perform better.
- Coordinating with HR for recruitment, staff management, and policy implementation.
- Provide the required supports to female staff to enable them to perform efficiently either from home or being assigned for field visits. If required, ensure the female employees are accompanied by their Mahrams with proper documentation (NIDs) to confirm their relationship.
- Managing project finances and authorizing procurement, expenditure and payments. Controlling the budget and ensuring compliance with approved budgets.
- Ensuring all procurements are made in accordance with procurement policy and procedures
- Oversight the vehicle management and ensure the organization vehicles are properly managed and utilized in the project.
- Conduct probationary and annual appraisal of project staff based on the RRAA’s HR policy requirement.
Safety/Security:
- Responsible for oversighting of the offices, assets and staff members’ safety and security.
- Ensure the staff members are provided with orientation on safety/Security SOPs
- Ensure the staff members are following the organization Safety/Security SOPs
- Report any safety/security incidents to the SSFP in the region and Head Office as recommended in the SOPs.
- Ensure the project offices and vehicles are equipped with safety tools (fire extinguishers, medical kits, alarms).
- Conduct security assessment in coordination with SSFP when required.
Compliance:
- Responsible for reviewing and implementing RRAA’s staff code of conduct and other safeguarding policies such as (Safety/Security SOPs, AAP, PSEA, ESHS, HR)
- Ensure all the project procurement is done in accordance with the organization procurement policy and procedures and donor requirements.
- Ensure all staff under your supervision have gone through staff code of conduct and other safeguarding policies and perform in accordance with them.
- Ensuring compliance with donor and government regulations and conducting regular assessments.
Quality Management:
- Ensuring the quality of staff and operations within the province.
- Ensure the project progress is following the quality and requirements of the contract, donor and RRAA’s policies and regulations.
Reporting:
- Responsible for reporting to the Package Mangers to make sure that all activities is accordance with the CRLP’s operational manual.
- Ensure all reporting requirements and deadlines of the projects are met and are following donor requirements.
- Ensure the project narrative and financial reports are submitted to Head Office and donors on due dates.
- Ensure completeness of the report by including progress, challenges, problems, and recommendations are reported.
Training and Capacity building:
- Provide orientation for the project staff and ensure they are aware of the project goal. Objectives, activities, deadlines, beneficiaries etc.
- Planning and implementing training for project staff to help them perform efficiently.
- Ensure the training to the communities and beneficiaries are provided on due time and in compliance with the project operational manual and plan.
Review and ensure staff members understand the organization safeguarding and other policies such (Code of conduct, PSEA, EHSH, and Safety/Security SOPs)
