Afghan Youth Services Organization (AYSO) is a National Afghan NGO registered in 2006 with the MoEc of Afghanistan with registration No:397.AYSO since came into being has developed, successfully implemented, and provided direct assistance services in different   sectors such as health, educational, Food Security,  Capacity building, GBV Prevention and Response, Peace, Justice Research, and Surveys human rights and awareness projects and programs with the technical and financial support of several UN Agencies such as UNDP,UNFPA, UNICEF, WFP, and WHO, AYSO has implemented projects with government ministries and departments as well as has been being implementing partner with AAH/USAID, FHI, BARC, AADA,HEWAD, and other National and International Organization.

Scope of Work:

The admin & finance has the overall responsibility for administration, finances, filing system, correspondence, clerical services, office supplies and equipment of MYC. He is responsible for benefits administration, recruitment procedures, staff and students’ personnel files, and also supervising the support staff including guards and cleaners. He is expected that in cooperation with MYC coordinator to ensure efficient, effective, responsive, transparent and accountable provision of administrative and financial services to support the operation of MYC and its activities.

Responsibilities:

1. Arrange office space and necessary equipment for all staff and ensure that all furniture and equipment are in proper order
2. Ensure timely inventory of newly acquired equipment and assets
3. Typing letters, reports, minutes of the meeting and other administrative duties and responsibilities
4. Following and implementing AYSO recruitment procedures & rules and regulation for staffing and documentation and filling of all HR related documents and files of both staff and students
5. Arranges and co-ordinates meetings, travels, transport and accommodation for staff and students when needed
6. Prepare and manage a record system to keep track of confidential documents
7. Facilitate organizing classes & events such as meetings, workshops and students gathering
8. Preparing request forms of needs equipment and having update information about prices
9. Receive visitors and attend to them in a polite and professional manner and follow-up on them
10. Making and preparing of payment and other financial vouchers
11. Manage daily, weekly, and monthly expenses of the MYC
12. Verify and check bills for validity and accuracy
13. Review accuracy of the invoices based on the goods received records and supporting document
14. Updating and submitting cash book and weekly reporting.
15. Verifying and updating staff attendance sheets and time sheets
16. Prepare weekly and monthly progress reports and submit them to the Youth Manager.
17. Perform any other tasks assigned by the Youth Manager or MYC Coordinator within the general scope of the described responsibilities or of the project

Qualification & Experience:

Bachelor degree in Business Administration or Finance and Accounting. Minimum of 5 years of professional experience in finance and administration. Experience in M.S Office Packages (especially Excel and Access). Fluency in native languages (Pashtu, Dari) and English is highly desired. Motivation, flexibility and capacity to work under pressure and additional hours.

Please submit CV to hr@ayso.org.af  
Applications after the closing date (12:00 AM) will not be accepted.
Please Indicate the position title and vacancy Number in the Subject Line otherwise your application will not be considered.
Please note that there is no telephonic inquiry and only shortlisted applicants will be contacted and called for an Interview.
AYSO zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. AYSO also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.